Accounts Executive @ Vibgyor HIGH Electronic City

Urgent Requirement of Accounts Executive @ Vibgyor School Electronic City

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Key Responsibilities

New admission

Kit selling & registration of new enrolment number

Selling of kit basis the enquiry number in ERP, collection of value of sale and issuing receipt to parent

Reconcile physical inventory of the kit on daily basis and maintaining records of the same

Registration & fees mapping

Registration of new admission and fees mapping of new admission

Collection of charges, issue of receipt to parent

Mandatory fees

Check fees assignment against global id

Collect mandatory fees & issue of receipt to parent

Coordination with vertex team for taking approvals on any exceptions

2.Main Fees: Cash/PDC/Cheque/EDC/Emendate reconciliation & deposition

2.1 Cash: Collect cash, reconcile with main cash ledger at end of each day, take sign off of Principal, send scanned document to Exec at Vertex

Deposit on next working day to CMS, CMS acknowledgement on deposit slip (Stamped), attach with the previous day's approved daily collection report and file.

Bank reconciliation: Attach scanned acknowledgement copy in ERP

2.2 PDC Entry:

Reconciliation of PDC & keep them in safe custody

2.3 PDCs to be deposited - on maturity date

Pull out physical cheques, pull out system report and segregate those PDCs

PDC to receipt conversion : Bank entry gets posted automatically for deposition

PDCs to be handed over to CMS, acknowledgement to be filed along with daily collection report

2.4 EDC:

Swiping of card and passing of collection entry in ERP, net of the bank charges

3.Bank reconciliation and MIS

Pull out Daily collection report

Reconcile with the physical cheques & cash in hand

Reconcile the Book balance and Cash balance on daily basis

Prepare MIS periodically and share with respective stakeholders

4.Cheque bounce

Look for reversal entries in bank statement

Give reversal entry in ERP

5.LC

Returning of PDC cheque to parents taking necessary acknowledgement, passing of reversal entry in ERP and attaching acknowledgment copy after scanning while passing of cancellation entry.

Raising of request for cancellation for E-mandate and passing of reversal entry in ERP.

Passing of CN is any for clearance of student ledger before issue of LC.

6.Optional Fees

Enquiry no. from RE/RO for fees like Trips, VIVA, External exam, Summer camp, SPA, Transportation fee

Pull database from ERP

Collect the fees, issue receipt to parent from ERP.

Secondary Responsibilities

• To be parent facing accountant for collections, deposition, and reconcile Cash & Bank with the accounts, reporting to the Vertex office executive.

• Planning, organizing & carrying out the comprehensive stores related functions (including daily sales/purchases).

• Order and maintain office supplies and materials.

• Assist in the smooth operation of the Transport team, compiling and maintaining documentation and managing information.

• Ensuring drivers depart on time, processing vital information, issuing journey details and booking staff on and off shift.

• Responsible for overseeing and ensuring that computing systems and equipment are operating effectively and efficiently.

• Under general supervision, performs technical and specialized skilled work as related to the lines maintenance functions. Work involves performing internal inspection of the collection system with a camera to evaluate the defects in the system including services; cleaning lines; rating the defects in the line segment; and counting and identifying service location.

• Handling communication, record-keeping, scheduling, and assisting staff, students, and parents with various administrative tasks.

• Ensure daily operations & readiness of schools to provide safe atmosphere for students & staff.

• Ensure compliance with school policies, procedures, and safety regulations.

• Perform other administrative duties as assigned.

Desired Qualification

• University degree in Accounting, Commerce

Experience

• Minimum 2-3 Years, of relevant experience in Accounts & Collection

Expected Competencies

• Functional expertise in AR
• Strong communication, interpersonal skills
• Analyzing situations and driving actions most suited to achieve high impact outcomes.
• Should be good in Microsoft Excel & ERP

• Should be well versed with Accounting ERPs such as Tally, Microsoft, SAP

Skills and Knowledge

In depth knowledge of accounting software, cooperate principles and financial analysis.