Accounting Specialist

Role & responsibilities

Invoice Processing and Posting:

• Review, verify, and post vendor invoices into the accounting system, ensuring accuracy and proper authorization.
• Match invoices with purchase orders, contracts, and receipts to confirm validity and completeness.
• Identify and resolve discrepancies or issues with invoices in collaboration with internal departments and vendors.

Transaction Accuracy and Documentation:

• Maintain accurate records of all AP transactions, ensuring proper documentation for audit and compliance purposes.
• Ensure proper coding of expenses to the relevant cost centers, accounts, and projects.
• Process and post employee reimbursements, utility bills, and recurring payments accurately and promptly.

Compliance and Controls:

• Adhere to company policies, internal controls, and external regulations in all AP activities.
• Support compliance with tax regulations, including VAT/GST or withholding tax requirements related to invoices.
• Assist in updating and maintaining standard operating procedures (SOPs) for AP posting processes.

Reconciliation and Reporting:

• Perform periodic reconciliations of AP sub-ledgers to the general ledger to ensure data integrity.
• Generate reports on posted invoices, open items, and transaction status for management review.
• Support month-end and year-end closing activities by ensuring accurate AP postings and accruals.

Collaboration and Support:

• Collaborate with procurement, treasury, and other departments to ensure accurate and timely invoice processing.
• Act as a point of contact for internal stakeholders and vendors to resolve invoice-related queries.
• Provide support for internal and external audits by preparing and presenting required documentation.

Process Improvement:

• Identify inefficiencies in the AP posting process and recommend improvements to enhance accuracy and speed.

Support the implementation of automation tools or systems to streamline AP workflows.

Preferred candidate profile

• Education:

  Bachelors degree in accounting, Finance, or a related field

• Technical Skills:

  Proficiency in ERP systems (e.g., SAP, Oracle, or similar) and invoice processing tools.

        Solid understanding of accounting principles, AP workflows, and financial regulations.

        Strong Microsoft Excel skills, including data analysis and reconciliation.