Account Executive

Role Overview

The Executive Accountant will manage all accounting functions related to freight forwarding operations including billing, costing, GST compliance, vendor/customer reconciliation, foreign remittances, and banking transactions. The role requires strong understanding of international logistics costing structures and foreign currency financial operations.

Key Responsibilities1. Billing & Costing

• Prepare Invoices, Debit Notes, Credit Notes, and Job Profitability Sheets for Air/Sea Export & Import shipments.
• Verify freight charges, airline/liner invoices, D/O charges, customs invoices, transportation bills, etc.
• Ensure accurate billing under GST (Forward Charge / RCM) as applicable for freight, transportation, and CHA charges.

2. Accounts Receivable (AR)

• Maintain customer ledgers and reconcile outstanding payments.
• Follow up with customers for timely collections.
• Record receipts via NEFT/RTGS/IMPS, TT, cheque, and international inward remittances (SWIFT).
• Prepare AR ageing statements.

3. Accounts Payable (AP)

• Verify vendor bills (Airlines, Shipping Lines, Transporters, Customs Brokers).
• Process domestic and international vendor payments, including USD/EUR/GBP remittances.
• Knowledge of bank charges, TT charges, foreign exchange fluctuations, and related accounting.
• Monthly vendor reconciliation and ageing.

4. GST & Compliance

• Strong working knowledge of GST applicable in freight forwarding, including:
• RCM for import freight
• Forward Charge billing for export/import services
• Input Tax Credit (ITC) reconciliation
• GSTR-1 & GSTR-3B preparation support
• Ensure GST correctness on all invoices (domestic & export).

5. Banking & Foreign Remittances

• Handle daily bank reconciliation.
• Process outward international remittances including:
• SWIFT payments
• Bank A2 forms
• Purpose codes (P0104, P0802, etc.)
• Cross-border transactions
• Monitor forex rates and coordinate with banks for preferential rates.
• Record gain/loss on foreign currency.

6. Reporting

• Prepare MIS reports including:
• Revenue vs Cost
• Job profitability
• Outstanding AR/AP
• Bank & cash reports

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person