Account Assistant

An Accounts Assistant plays a vital role in supporting the finance department by ensuring that financial transactions are recorded accurately and on time. This role is perfect for someone detail-oriented who enjoys working with numbers and maintaining organizational systems. Here is a comprehensive job description template you can adapt. Job Summary The Accounts Assistant will support the accounting team with daily financial tasks. Primary responsibilities include processing invoices, managing expense claims, reconciling bank statements, and ensuring that all financial records are up to date. This role serves as a bridge between the company’s administrative needs and its financial reporting. Key Responsibilities 1. Accounts Payable & Receivable  * Processing incoming invoices and ensuring they are matched with purchase orders.  * Preparing and performing weekly or monthly payment runs.  * Issuing invoices to customers and following up on overdue payments (credit control).  * Resolving discrepancies with vendors or clients regarding billing. 2. Bookkeeping & Reconciliation  * Recording daily financial transactions in the accounting software (e.g., QuickBooks, Xero, or SAP).  * Performing regular bank reconciliations to ensure ledger accuracy.  * Assisting with the processing of employee expense claims and credit card statements. 3. Reporting & Compliance  * Assisting the Senior Accountant with the preparation of monthly or quarterly management accounts.  * Helping prepare documentation for VAT returns or tax filings.  * Maintaining a clean digital and physical filing system for all financial records. Required Skills & Qualifications | Feature | Requirement | |---|---| | Education | High school diploma required; Associate’s or Bachelor’s degree in Finance/Accounting preferred. | | Experience | 1–2 years of experience in a junior finance or administrative role. | | Software | Proficiency in MS Excel (VLOOKUPs, Pivot Tables) and accounting software. | | Attention to Detail | High level of accuracy in data entry and spotting errors. | | Communication | Ability to interact professionally with both internal teams and external vendors. | Preferred Attributes  * Organized: Able to prioritize multiple deadlines during "crunch" periods like month-end.  * Discreet: Capable of handling sensitive financial information with strict confidentiality.  * Problem-Solver: Proactive in identifying why a balance might be off and suggesting a fix.