Academic Administrator and Discipline Incharge

Roles & Responsibilities:

The Discipline Incharge and Academic Administrator will be responsible for ensuring that students adhere to the institution's code of conduct, conducting regular class rounds, and maintaining order on campus. The individual will also take prompt action against any disciplinary violations and help create a positive learning environment for students.

The role includes managing communication between students, faculty, and management regarding academic and non-academic matters, ensuring timely email notifications about academic schedules, important deadlines, and any other updates related to college activities. The Administrator will be responsible for pushing emails to students about college communications and registering their email IDs on the Learning Management System (LMS).

The candidate will coordinate with the Head of Department (HOD) Academics to relay University notifications and updates and act on them swiftly. The person will also assist with the preparation of academic reports, assignments, and exams, and help organize and facilitate faculty and student interactions. Academic records within the LMS will be managed, including tracking student attendance and performance.

Another important aspect of the role is collaboration with campus security to ensure the safety of students and staff, and ensuring that safety protocols are followed on campus. The individual will also be involved in organizing academic events, seminars, workshops, and other college functions, working closely with various departments to ensure the smooth execution of these activities.

A key part of the role involves using educational technologies and systems such as LMS for scheduling, communication, and record-keeping. The candidate will ensure the proper use of academic software tools and digital platforms by students and staff, and will regularly report to the HOD Academics about the academic environment and any challenges encountered by students or faculty.

The role also includes maintaining records of all disciplinary actions and other relevant documentation. The Discipline Incharge and Academic Administrator will assist senior management in implementing academic strategies and initiatives and participate in meetings with faculty and management to provide insights on student welfare and campus discipline.

Additionally, the individual will help in updating and implementing new policies related to student discipline and academic processes, ensuring that students are promptly informed of any changes in these areas.

Finally, the candidate will be expected to perform other academic administration duties as assigned by senior management or the HOD Academics and assist in managing daily academic and campus operations.

Preferred Candidate Profile:

at least 3-5 years of experience in a similar academic or administrative role, preferably in an academic institution. The individual should have proficiency in Microsoft Office Suite (Excel, MS Word) and Learning Management Systems (LMS), as well as strong typing skills and technical proficiency in office equipment such as printing and scanning.

Good communication skills, both verbal and written, are essential for interacting with students, faculty, and management. The candidate should be able to handle high-pressure situations and manage multiple tasks simultaneously, with strong problem-solving and conflict-resolution capabilities.

Military personnel or retirees with prior experience in discipline management will be given preference.

Key Competencies:

The role requires strong leadership skills, time management abilities, problem-solving capabilities, and the capacity to work with academic technologies and systems. Effective communication is also crucial to ensure clarity and transparency in interactions with various stakeholders.