Vessel account officer

Job Responsibilities:

• Processes charterer deductions for owner’s expenses in a timely manner, according to the terms outlined in charterparty agreements
• Tracks deductions, requests and reviews supporting documents, obtains approvals by liaising with appropriate JVCO departments
• Allocates costs to expense accounts, monitors provisions, identifies excluded costs and issues invoices to charterers where applicable
• Prepares invoices for crew bonuses and other recoverable costs
• Monitors aging of outstanding owners expense deductions and supports AR and Commercial Teams with the shared goal of resolving deduction issues in a timely way.
• Reconciles GL accounts, investigates and resolves discrepancies.
• Maintains owners expense statistics for charterers and by vessels. Example: nature of deduction, amount, frequency, accept vs rejected.
• Maintains records of charterers supporting documents in shared drive
• Contributes ideas and actively participates in improvements to enhance the overall efficiency of the Owners Expense process, including both technology and non-system based solutions.
• Supports the AR Team by providing coverage for vacations, customer queries and various other tasks, as required.

Requirements:

• Diploma or degree in commerce/management/accounting or equivalent
• 3-5 years of accounting experience
• Knowledge of receivables functions and processes
• Able to handle simple account reconciliations and analysis including resolution of reconciling items
• Familiarity with business systems software i.e.NetSuite
• Good PC skills specifically using MS Excel (intermediate level), MS Word and Adobe.

Additional Desired Qualifications:

• Must be organized, detail-oriented and able to meet tight deadlines
• Confident and shows strong initiative
• Ability to work independently and in a group
• Good communication and interpersonal skills

Job Demands and/or Physical Requirements:

• Periodic overtime to meet deadlines or accommodate time zone differences