Urgently Hiring-Executive Assistant To Head HR

The Opportunity

We are looking for Executive Assistant (Deputy Manager) who would be required to work in a team environment in delivering the secretarial / business support needs to Head of HR Services .The key roles & responsibilities will be around supporting with Executive administrative services, however through this role you will also get opportunity to learn & understand gamut of services in HR and gain experience around HR domain and program management (PMO). The role is designed keeping in mind 80% workload will be around administrative services support and 20% will focus on your personal growth as HR professional.

Key Roles and Responsibilities

• Ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally.
• Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to the executive. Process invoices and Travel and Expense claims in timely manner.
• Schedules and coordinates 1 to 1 meeting with direct reports and team meetings.
• Assist with creation/modification of presentations, spreadsheets, and other various documents as per business needs.
• Coordinates all aspects of executive level manager appointments, meetings, on-sites/events and conference calls
• Recording the minutes of the meeting with clear emphasis on the key action points from the meeting.
• Tool Support and administration Administrative support on various internal/external tools used across VOIS Offices
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks . Open to taking on additional new responsibilities at any time.

Attributes for Success

• Enjoys problem solving and able to prioritize effectively
• Strong project coordination skills and comfortable using IT systems
• Should have good judgment in confidential situations and proven experience interacting with senior management.
• Extremely organized and enjoys administration and able to work in a team arrangement

Preferred Qualifications & Experience

• Postgraduate with work experience (applicant with MBA Degree will be preferred)
• Good command over English (written & spoken)
• Work experience in HR will be added plus for applicant