Travel Desk Coordinator

Responsibilities:

• Manage all domestic and international travel bookings and itineraries.
• Handle all travel-related payments, reimbursements, and vendor settlements.
• Maintain updated travel records, visa documents, and passport details for all employees.
• Coordinate visa applications, renewals, and associated documentation.
• Liaise with travel agencies, airlines, hotels, and transport vendors for cost-effective services.
• Ensure compliance with company travel policies and regulatory requirements.
• Track and report on travel expenses and provide monthly MIS reports to management.
• Maintain digital records for travel documentation and ensure data confidentiality.
• Provide support for urgent travel needs and last-minute changes.
• Work closely with HR and Admin teams to support onboarding/offboarding travel needs.

General Expectations and Past Experiences:

• Proven experience in corporate travel coordination or administration.
• Familiarity with visa processes, international travel documentation, and expense management tools.
• Strong organizational and documentation skills.
• Excellent negotiation and vendor management abilities.
• Proficiency in MS Office, particularly Excel for reporting.
• Ability to work under pressure and handle multiple travel schedules simultaneously.
• Strong interpersonal and communication skills for dealing with internal teams and external agencies.