Travel Desk Coordinator

Job Description

Job Description Overview: Chieron Active Ingredients Pvt. Ltd. is seeking a Travel & Logistics Coordinator to manage and streamline corporate travel operations at our Hyderabad headquarters. The role includes overseeing travel payments, maintaining up-to-date travel records, managing visa-related documentation, and ensuring cost-effective, compliant travel arrangements for employees. The ideal candidate is detail-oriented, experienced in travel desk operations, and capable of working independently while supporting multiple departments. Responsibilities: Manage all domestic and international travel bookings and itineraries. Handle all travel-related payments, reimbursements, and vendor settlements. Maintain updated travel records, visa documents, and passport details for all employees. Coordinate visa applications, renewals, and associated documentation. Liaise with travel agencies, airlines, hotels, and transport vendors for cost-effective services. Ensure compliance with company travel policies and regulatory requirements. Track and report on travel expenses and provide monthly MIS reports to management. Maintain digital records for travel documentation and ensure data confidentiality. Provide support for urgent travel needs and last-minute changes. Work closely with HR and Admin teams to support onboarding/offboarding travel needs. General Expectations and Past Experiences: Proven experience in corporate travel coordination or administration. Familiarity with visa processes, international travel documentation, and expense management tools. Strong organizational and documentation skills. Excellent negotiation and vendor management abilities. Proficiency in MS Office, particularly Excel for reporting. Ability to work under pressure and handle multiple travel schedules simultaneously. Strong interpersonal and communication skills for dealing with internal teams and external agencies.