Travel Consultant

Job Title: Operations Executive / Executive Assistant - Travel Industry

Requirement : Immediate

Category : Travel Arrangements

About Us:

Idyllic Services is hiring for one of its customer which is a luxury travel curation company known for providing Luxurious & Experiential travel curation to its clients . The client is seeking a highly organised and detail-oriented Executive Assistant / Travel Assistant to provide exceptional back end operations & administrative support with a particular emphasis on managing travel-related activities for its clients.

Responsibilities:

Travel Coordination:

- Plan and coordinate domestic and international travel arrangements for executives, including flights, accommodations, ground transportation, and other logistics.

- Ensure all travel plans align with executives' schedules and preferences.

Handle changes, cancellations, and last-minute adjustments effectively.

Itinerary Management:

- Create detailed travel itineraries, including meeting schedules, appointment details, and relevant contact information.

- Provide executives with comprehensive travel packs, ensuring they have all necessary documents and information.

Expense Management:

- Track and manage travel-related expenses, ensuring adherence to company policies.

- Prepare and submit timely expense reports, maintaining accurate records.

Calendar Management:

- Assist in managing executives' calendars, scheduling meetings, and coordinating appointments to optimize their time.

Communication Liaison:

- Act as a primary point of contact between executives and internal/external stakeholders during travel.

- Ensure executives remain connected and informed while on the move.

Document Preparation:

- Assist in the preparation and editing of documents, presentations, and reports.

- Handle confidential information with discretion.

Event Coordination:

- Assist in planning and coordinating corporate events, conferences, and meetings, including logistics, travel, and accommodations.

Task Prioritization:

- Prioritize and manage multiple tasks efficiently to meet deadlines and support executives in a dynamic work environment.

Requirements:

- Proven experience as an Executive Assistant or in a similar role.

- Excellent organizational and time-management skills.

- Strong attention to detail and problem-solving abilities.

- Proficient in travel management tools and Microsoft Office Suite.

- Exceptional communication and interpersonal skills.

- Discretion and confidentiality in handling sensitive information.

- Flexibility to adapt to changing priorities and travel schedules.