Traffic Coordinator - Specialist

We are seeking a proactive and detail-oriented Lead Traffic Coordinator to manage small-scale and ad-hoc project requests, support finance operations, and ensure seamless communication between internal teams. This role is pivotal in maintaining project momentum, ensuring timely delivery, and supporting resource and budget tracking across multiple workstreams.

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The ideal candidate will work closely with project managers, program leads, and cross-functional teams to optimize scheduling, track progress, and resolve bottlenecks in real time

Key Responsibilities:

Project Intake & Coordination

• Manage incoming requests via email alias and route them to appropriate team members.
• Vet each request for completeness and clarity before initiating collaboration.
• Prioritize tasks based on urgency and importance.
• Facilitate communication between requesters and delivery teams to ensure alignment on objectives and timelines.
• Collaborate with Senior Project Managers for oversight on estimates and scope.

Project Tracking & Tools

• Update project timelines, assignments, and status in Workfront.
• Monitor team bandwidth and manage resource allocation using Float and Workfront.
• Develop schedules for small or templatized deliverables.
• Ensure assignments stay within monthly budget limits and reflect accurate staffing inputs.

Finance & Documentation Support

• Assist in tracking budgets, project status, and resourcing.
• Open purchase orders (POs) for team purchases such as stock assets.
• Save CPOs and signed SOWs in Brand SharePoint for finance documentation.
• Support pre-bill requests in AAS and help teams with WIP time tracking.

Creative Operations & File Management

• Ensure all deliverables

  meet brand and technical specifications

  before routing to stakeholders.
• Maintain consistent file structure and naming conventions across shared drives for version control.
• Demonstrate working knowledge of

  Adobe Creative Suite file types

  to support creative teams and anticipate production needs.

You will be working closely with:

Collaborate with project managers, account managers, finance directors, and resource managers to maintain project momentum, ensure timely delivery, and support resource and budget tracking across multiple workstreams..

• Bachelor’s degree.
• 6–8 years of experience in Project coordination and Operations.
• Strong organizational and time-management skills.
• Proficiency in Workfront, Float, Slack, and shared calendar tools.
• Familiarity with Adobe Creative Suite file types and production workflows.
• Strong organizational and communication skills.
• Ability to manage multiple priorities and workstreams simultaneously.
• Comfortable working Eastern Time hours (5 AM – 2 PM ET / 2 PM – 11 PM IST)