Toll Manager

1. Role OverviewThe Company Secretary is a key managerial personnel responsible for ensuring statutory compliance, corporate governance, and effective board processes in accordance with the Companies Act, 2013 and other applicable laws. 2. Core Responsibilities A. Corporate Governance & ComplianceEnsure compliance with the Companies Act, 2013, SEBI (if applicable), FEMA, RBI, and other corporate laws. Maintain statutory registers, records, and filings with MCA (ROC). Monitor changes in law and advise management on implications. B. Board & General MeetingsConvene and conduct Board Meetings, Committee Meetings, and General Meetings. Prepare agenda, notes, draft resolutions, and minutes. Ensure proper documentation and timely circulation of minutes. C. Secretarial Filings & DocumentationFiling of forms such as AOC-4, MGT-7/7A, DIR-3 KYC, PAS-3, SH-7, CHG-1/4/9, etc. Drafting and vetting of notices, resolutions, agreements, and policies. Handling incorporation, amendments, and restructuring activities. D. Advisory to ManagementAdvise the Board on legal, regulatory, and governance matters. Support strategic decisions from a compliance perspective. Liaison with auditors, regulators, consultants, and legal advisors. E. Statutory & Secretarial AuditCoordination of secretarial audit and implementation of audit observations. Preparation of compliance checklists and MIS reports. Handling inspections, notices, and queries from authorities. 3. Key Skills & CompetenciesStrong knowledge of corporate laws and secretarial standards. Drafting and documentation expertise. Attention to detail and compliance orientation. Ability to work with senior management and regulators. Good communication and coordination skills. 4. Typical Discussion Points (Interview / Internal Meeting)With Management:Current compliance status and pending filings. Exposure to group companies, subsidiaries, or joint ventures. Handling of litigations, notices, and regulatory inspections. Experience with POSH, CSR, ESOP, restructuring, or due diligence. With Candidate:Years of post-membership experience and industry exposure. Hands-on experience with MCA portal and filings. Ability to independently handle Board and shareholder matters. Approach to compliance calendar and risk mitigation. 5. KPIs / Performance ExpectationsZero or minimal non-compliances. Timely completion of statutory filings and meetings. Quality of Board documentation and advisory support. Effective coordination with internal and external stakeholders. 6. Reporting & Working StructureReports to: Managing Director / CFO / Board Coordinates with: HR, Finance, Legal, Auditors, Consultants Role classification: Key Managerial Personnel (if appointed under Section 203) If you want, I can also: Prepare interview questions & answers for a CS role Draft a job description (JD) for Company Secretary Create a handover checklist for an outgoing CS Prepare MOM points for a CS role discussion