Team Leader-Administration Geo

Principal Accountabilities

• CEO’s office- hotel booking, cab booking etc.
• Vendor Management and billing
• Coordinate with admin team in setting up new offices for Geo
• Coordinate with admin team in providing infra support to new & existing office for Geo
• Facilities Management for Geo
• Responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well-functioning along with coordination with local admin
• Maintenance of Geo office with help of local admin
• Purchase of Capital (AC, microwave, induction, refrigerator, office chairs etc.) and non- capital items (hand dryer, back rest, emergency lights etc) for Geo along with local admin
• Repair and Maintenance for Geo
• Monitor and execute timely Repair and maintenance of existing fixed assets of Geo offices
• Plan and facilitate renovation work for the upkeep and improvement of the existing structure
• Follow the seat matrix and create adequate workstations based on requirement at HO
• P2P- Billing and Purchase Orders for Geo
• Get the bill submitted by service provided on time with all the supportive documents i.e. statutory compliance / service reports / delivery chalans duly signed by concern authorities for Geo offices
• Get the bills checked of all the service providers to ensure bills are as per the rates mentioned in the agreement and as per the attendance / service reports / delivery chalans signed by concerns
• Submit provisions for all pending bills of service providers on time
• CEO Office responsibilities
• Ensure Travel arrangements (flight, hotel & Cab booking) for CEO from time to time
• Maintenance of CEO cabin
• Arrange lunch and snacks for CEO office and clients
• Purchase Frames & Dispatch Work for CEO Office
• Coordinate and arrange visa, forex and passport work for CEO for international travels
• Administration Support Geo
• Coordinate with Central admin team in setting up new offices
• Coordinate with Central admin team in providing infra support to new & existing offices
• Support regions/offices in legal documentation process
• Manager overall vendors including P2P process and ensure timely delivery of requirement