Study Abroad Visa Processing Executive

Study Abroad Visa Processing Executive

Department:

Industry:

Location:

Reporting to:

The Study Abroad Visa Processing Executive is responsible for managing and facilitating student visa applications for various countries. This role involves handling documentation, ensuring compliance with visa regulations, coordinating with students and embassies, and ensuring a smooth visa processing experience.

Key Responsibilities:

Visa Application Management:

• Guide students through the entire visa application process for countries such as the UK, Germany, USA, Canada, Australia, New Zealand, Europe, etc.

• Verify and compile visa documents as per the checklist.

• Ensure timely submission of visa files to relevant consulates or VFS centers.

Documentation & Compliance:

• Review student documents for completeness and accuracy.

• Ensure adherence to each country’s visa policies and regulations.

• Maintain up-to-date knowledge of immigration and visa rules.

Communication & Coordination:

• Act as the point of contact between students, internal teams, and visa authorities.

• Schedule visa appointments and biometrics as required.

• Communicate effectively with students regarding visa outcomes, updates, or additional documentation needs.

Record Maintenance:

Maintain accurate records of visa applications, payments, and outcomes.

Update CRM systems and maintain student files in a secure and organized manner.

Support Services:

• Assist with travel arrangements, accommodation, and pre-departure briefings when needed.

• Provide post-visa support (medical insurance, forex, ticketing, etc.).

Training & Updates:

• Attend training programs and embassy briefings to stay informed about changes in immigration laws and processes.

• Share updates with the counseling team and students proactively.

Key Skills & Competencies:

• In-depth knowledge of visa processing for multiple countries.

• Strong attention to detail and accuracy.

• Excellent verbal and written communication skills.

• Organizational and multitasking ability.

• Familiarity with visa portals and CRM systems.

• Ability to handle confidential information responsibly.

Qualifications & Experience:

• Bachelor’s degree in any discipline (preferably in international relations, business, or education).

• 1–3 years of experience in visa processing or international student admissions.

• Prior experience in an overseas education consultancy is a plus.