Store Manager

Inventory Management:

• Maintain accurate inventory of medical supplies, surgical items, pharmaceuticals (if applicable), consumables, and non-medical items.




• Monitor stock levels and ensure timely replenishment to avoid shortages or overstocking.

Procurement Coordination:

• Raise purchase requisitions based on stock levels and department requests.




• Liaise with vendors, procurement team, and accounts department for timely ordering and billing.

Receiving and Inspection:

• Oversee receipt of goods, verify quantities, inspect for damages, and ensure items meet quality standards.




• Manage Goods Receipt Notes (GRNs) and other documentation.

Storage and Organization:

• Ensure proper storage of items following safety, hygiene, and classification standards (e.g., temperature-sensitive supplies).




• Organize items using labeling, categorization, and FIFO (First In, First Out) or FEFO (First Expiry, First Out) principles.

Distribution and Issuance:

• Issue supplies to various departments (wards, ICU, OT, etc.) as per requisitions.




• Maintain logs and delivery records for traceability and accountability.

Record Keeping and Reporting:

• Maintain digital and/or manual inventory records.




• Generate daily, weekly, and monthly stock reports.




• Track expiry dates, batch numbers, and consumption trends.

Audit and Compliance:

• Facilitate periodic internal and external audits.




• Ensure adherence to hospital policies and healthcare regulations related to materials management.

Vendor and Contract Management:

• Monitor vendor performance related to delivery, quality, and compliance.




• Assist in vendor evaluation and renewal of supply contracts.

Team Supervision:

• Supervise store assistants, helpers, and support staff.




• Train team members in store procedures and software usage.

Waste and Expiry Management:

• Ensure proper disposal of expired or damaged goods as per bio-medical waste guidelines.




• Minimize wastage through monitoring and timely action.