Sr. Specialist, Corporate Governance

Job Description

Job Title: Sr. Specialist, Corporate Governance Job Description Company secretary is responsible for ensuring that an organization complies with standard financial and legal practice and maintains high standards of corporate governance. A company secretary is a vital link between the company and its Board of Directors, shareholders, government and regulatory authorities and all other stakeholders. S/he ensures that Board procedures are followed and regularly reviewed and provides guidance to Chairman and the management on their responsibilities under various laws. The Position commands high position in the value chain and acts as a conscience keeper of the company. The Company Secretary at Concentrix will independently (and under the guidance of other team members) handle all company secretarial functions of the company. Duties and Responsibilities: A Company Secretary being multidisciplinary will render the following services Corporate Governance and Secretarial Services: Board Meeting Compliances: Ensure timely and proper convening, conduct, and documentation of Board meetings, committee meetings, including agenda planning, preparation, collation of materials, accurate recording of minutes including meetings in electronic mode and ensure follow-through on action items in a timely and effective manner. AGM Compliance: Collection of information from Finance, HR, CSR teams for finalisation of Annual Directors report. Prepare and send notice of AGM to Auditors, Shareholders. Preparation of minutes Execution of minutes, attendance sheet, representative letters, shorter notice consents Annual Filings Compliances: Preparation of Annual Report, Annual Returns (MGT-7), XBRL filings (AOC-4) and other related documents (CSR-2) Appointment / Re-appointment of Auditors (ADT-1) Half yearly and other periodical Compliances: MSME returns DPT-3 DIR-3 KYC Directors disclosures MBP-1 and DPT-3 Change of Directors (DIR-12) Corporate Social Responsibility (CSR) Compliances: Obtaining Board approval for CSR projects. NGO due diligence. Preparing CSR trackers Preparing Annual Action Plan for CSR projects Demat Compliances: Filing of PAS-6 form with ROC. To ensure timely payment of invoices of NSDL, Registrar and Transfer agent (RTA) and Demat account. Change of signatories of Demat account as and when require Liaison with NSDL, CDSL, RTA agent on various reports, ledgers etc. RBI Compliance: Annual Fixed Assets and Liabilities (FLA) return. FCTRS, FCGPR filings under FEMA. Communication with Authorised Dealer (AD) Bank. Other Secretarial duties: ITES surveys filling with RBI. Administrative duties (e.g. handling PO requests and invoices). Manages all tasks relating to Securities and their transfer and transmission. Acts as the custodian of corporate records, statutory books and registers Manages the Secretarial/Compliance Audit. Active role in finalization, Preparation and Maintenance of Statutory Registers, Various Forms and other documents as required under Companies Act. To support and assist outside counsel on legal matter related to Trademark, Stamp duty on shares. Respond to document requests from within legal, other departments within the company, outside counsel, companies, and auditors Technical Competencies: Good knowledge and interpretation of various corporate laws especially Companies Act. and FEMA. Must have high degree of drafting skills of legal and secretarial documents. IT literate with a good knowledge and high degree of competency in the use of Microsoft Word, Microsoft Excel and PowerPoint. Prioritization: Ability to identify urgent and important tasks, allocate time and resources accordingly, and manage competing demands. Multitasking: Ability to handling several ongoing projects (e.g., board meetings, annual, half yearly compliance filings) without losing track of progress or deadlines. Record-Keeping: Good skills at maintaining meticulous and up-to-date records of meetings, resolutions, statutory registers, and filings. Process Management: Eager to develop and follow standardized processes for recurring tasks, which reduces errors and increases efficiency. Attention to details: attention to details to ensure all documents, filings, and records are correct, complete, and error-free. Behavioral Competencies: Communication Skills Honesty & Integrity Loyalty Punctuality Tactfulness and cautiousness Sense of discipline and responsibility Professional mind Team Building & Networking Skills Time Management Qualification : Must be an active member of the Institute of Company Secretaries of India. LLB will be preferred. Disclaimer: - Location: IND Gurgaon - Bld 14 IT SEZ Unit 1, 17th C & D and Gd Flr D Language Requirements: Time Type: Full time