Sr HR Executive - Payroll & Labour

Roles and Responsibilities:

Payroll Processing Staff & Labour:

• Process monthly payroll for both staff and labour categories with accuracy and timeliness.
• Validate inputs such as attendance, overtime, shift allowances, deductions, and leaves.
• Ensure correct wage structure application as per employee category and statutory norms.
• Generate salary statements, bank advice, and payslips for distribution.
  

Statutory Compliance:

• Ensure accurate and timely deduction of

  PF, ESIC, PT, LWF, TDS

  , etc., for staff and labour.
• File statutory returns

  ECR filing, PT returns, ESIC challans, Form 16, etc.

• Maintain updated knowledge of

  Minimum Wages Act, Payment of Wages Act, and other labour laws.

• Handle inspections and audits from statutory authorities (PF, ESIC, Factory Inspector, etc.).
  

Labour Compliance & Contractor Coordination:

• Verify contractor bills against attendance and wage compliance.
• Ensure contract labour wages and benefits are in line with compliance.
• Maintain proper documentation for audits related to contract labour and statutory dues.
  

Full & Final Settlement (F&F):

• Prepare F&F for resigned, retired, or terminated staff and labour.
• Process settlements including earned salary, leave encashment, gratuity, etc.
  

Employee Records & Data Management:

• Maintain and update employee master database for both staff and labour.
• Track attendance, leave, shift schedules using HRMS or manual systems.
• Ensure confidentiality and accuracy in record keeping.
  

Audit & MIS Reporting:

• Prepare payroll MIS reports headcount, cost analysis, category-wise payroll, etc.
• Support in internal/external payroll audits and compliance reviews.
  

Employee Support & Grievance Handling:

• Address queries related to salaries, deductions, tax, and payslips.
• Ensure clear communication of wage-related policies to both staff and labour.
  

System Knowledge:

• Working knowledge of payroll software (

  Tally, SAP, GreytHR, Spine HRMS, Excel

  ) preferred.
• Comfort with biometric systems and attendance tracking tools.