Sr Facilities Coordinator

Work Schedule

Environmental Conditions

Job Description

The Senior Facilities Coordinator Integrated Services will play a key role in driving EHS governance and compliance at the Bangalore office, ensuring alignment with global standards and local statutory requirements. The role will also support reporting and dashboard management, minor refurbishment projects, and limited transport coordination activities.

Key Responsibilities:

1. EHS Governance, Compliance & Emergency Preparedness

• Lead and drive all site-level EHS programs, ensuring compliance with Thermo Fisher s global standards and local statutory requirements.
• Establish and maintain the Emergency Response Team (ERT), Fire Marshals, First Aiders, and Quick Response Teams (QRT).
• Own all emergency documentation evacuation plans, incident logs, risk assessments, and signage updates.
• Coordinate mock drills, fire evacuation exercises, and safety awareness campaigns.
• Conduct periodic EHS audits, track findings, and ensure timely corrective actions.
• Liaise closely with Global and Regional EHS teams for alignment, training programs, and audit readiness.
• Maintain and review contractor safety compliance including PPE adherence, toolbox talks, and site safety inductions.
• Lead initiatives on environmental sustainability, waste segregation, and energy conservation.

2. Reporting & Dashboard Management

• Consolidate facility operations data across EHS, transport, vendor attendance, and helpdesk functions.
• Prepare and maintain monthly dashboards, SLA scorecards, compliance trackers, and incident reports.
• Support the Facilities Manager in preparing leadership review decks, audit summaries, and vendor performance reports.
• Ensure data integrity and visibility across all reporting platforms to enable decision-making and compliance traceability.

3. Refurbishment & Workplace Enhancement Support

• Assist in planning and coordination of refurbishment, seating reconfiguration, and minor infrastructure modifications.
• Support execution of small-scale improvement projects signage updates, tuck shop upgrades, sanitary pad vending machines, cafeteria enhancements, etc.
• Collaborate with internal stakeholders and vendors to ensure timely project delivery and EHS compliance during all on-site works.

4. Transport Operations Support

• Provide limited support to the Transport Lead for exception handling, communication, and employee feedback tracking.
• Assist in ETMS dashboard monitoring and reporting of critical metrics.
• Ensure EHS compliance for escort guards, cab hygiene, and safety procedures.

Qualifications:

• High/Secondary school diploma or equivalent and relevant formal academic/vocational qualification.
• 3 5 years of experience in Facilities Operations or EHS Coordination.
• Strong working knowledge of EHS standards, safety audits, and emergency management.
• Hands-on exposure to vendor coordination, statutory compliance, and facilities reporting tools (Excel/PowerPoint dashboards).

Skills and Competencies:

• Excellent communication and stakeholder management skills.
• Proven ability to independently drive EHS initiatives at the site.
• Strong understanding of safety audits and emergency preparedness.
• Ability to work cross-functionally in a corporate environment.
• Preferably based in or open to relocation to Bangalore.