Sr. Expediting Specialist

Job Dimensions:

Supervision Received:

• Reports to and receives operational direction from the project Expediting Supervisor.
• Receives functional guidance from the Expediting Manager.

Supervision Exercised:

• May at times provide work direction and supervision for Expediting Specialists

Contacts:

• Coordinates expediting activities with project management, project procurement, engineering, construction, startup, planning and scheduling, area expediting, and others assigned to the project team.
• Maintains relationships with suppliers at operational levels to monitor the progress of material and equipment orders.
• Coordinates with area expediting personnel assigned to perform project visits.

• Plans, staffs, and budgets expediting operations; monitors job-hours and costs
• Represents Expediting in project meetings and distributes workload to expeditors
• Reviews expediting assignments and reports for accuracy and completeness
• Trains and orients new expediting personnel; provides on-the-job guidance
• Contacts suppliers for engineering data, material acquisition, and shipment follow-up
• Evaluates supplier schedules and progress; compiles critical items and status reports
• Coordinates priorities and delivery dates with planning, scheduling, and construction
• Expedites engineering reviews and approvals of supplier data
• Maintains expediting files, follow-up systems, and updates procurement systems
• Performs sub-supplier expediting and works with supplier quality representatives
• Participates in pre/post-award meetings; coordinates shipping and customs clearance
• Verifies material receipt and assists in tracing missing items
• Develops project-specific expediting procedures and prepares supplier evaluations
• At jobsite: liaises with office expediting staff, attends construction meetings, and ensures timely material flow

• A bachelors degree in engineering from a reputed University.
• Post-graduate specialization in Supply Chain Management preferred. 10+ years of industry experience including minimum 5 years in expediting functions.

• Thorough understanding of equipment and material fabrication steps and methods.
• Proficient in interpreting schedules to ensure they are realistic, that required activities occur on time, and that interface between activities is maintained.
• Proficiency in monitoring supplier performance, back-charge procedures and the resolution of claims and disputes.
• Good oral and written communication skills regarding technical and production matters with both project and supplier personnel.
• Good knowledge of general business practices and administrative procedures.
• Proficient in organizing tasks for completion by an agreed deadline.
• Knows how to deal professionally with suppliers and project personnel.
• Capable of providing early warning to the Project Management of supplier deficiencies or schedule slippage.
• Thorough understanding of Logistics and Supplier Quality processes.
• Familiar with how to develop expediting budgets.
• Familiar with developing and tracking metrics.