Sr. Associate Fleet Operations

Job Description

The Fleet Specialist is responsible for coordinating day-to-day Fleet operations across multiple countries in the EMEA region. This role ensures that company vehicles are efficiently managed, compliant with corporate and local regulations, and aligned with global/regional fleet strategy. This position acts as the primary operational link between Category Manager, Leasing partners, Dealers, and internal stakeholders such as HR, Finance, and Commercial teams.

Key Responsibilities:

Fleet Operations Management

• Coordinate day-to-day fleet operations across EMEA, ensuring timely vehicle ordering, delivery, and return processes.
• Support implementation of fleet policies and procedures to drive standardization and efficiency.
• Monitor and manage vehicle assignments, replacements, contract modifications, car list, and end-of-lease processes.
• Liaise with leasing companies, fleet management providers, and local fleet coordinators to resolve operational issues.

Compliance Administration

• Ensure all vehicles comply with corporate fleet policy, taxation rules, insurance requirements, and local legislation.
• Maintain accurate and up-to-date fleet data in fleet management systems (e.g., SNOW, etc.).
• Support management of fines, fuel cards, registration, insurance, and maintenance documentation.

Supplier Stakeholder Management

• Act as a regional/country point of contact for local suppliers on operational issues (leasing companies, fuel card providers, etc.).
• Collaborate with HR and Finance to ensure alignment of fleet processes with employee benefits and corresponding reporting requirements.
• Support the Global Fleet Manager in supplier performance reviews, KPI tracking, and SLA adherence.

Data Analytics Reporting

• Track and report key fleet KPIs (ex: total cost of ownership, utilization, CO emissions, downtime).
• Identify cost saving opportunities through optimization of vehicle usage, fuel efficiency, and policy compliance.
• Assist with fleet budget preparation and variance analysis.

Sustainability Electrification

• Support the transition to low-emission and electric vehicles in line with company sustainability targets.
• Monitor EV adoption barriers (charging infrastructure, policy gaps) and provide country-level insights.

Qualifications Experience:

• Bachelor s degree in Business Administration, Supply Chain, or related field.
• Strong Excel and data analysis skills; experience with fleet management software preferred.
• Fluent in English
• Excellent communication and coordination skills across diverse geographies.
• Experience in fleet management is preferrable.
• Familiarity with EMEA fleet markets, vehicle taxation, and regulatory environments is preferred.

Key Competencies:

• Strong attention to detail and operational discipline.
• Problem-solving mindset and proactive communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Collaborative approach to working with internal and external stakeholders.
• Commitment to safety, compliance, and sustainability.

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