Sr. Administration Executive

Job Summary:

We are seeking a highly organized and proactive Senior Administrative Executive to support our Chartered Accountants and staff in daily operations. The ideal candidate will play a key role in client communication, document coordination, and office management, ensuring efficient flow of information and timely service delivery.

Key Responsibilities:

• Act as the first point of contact for clients via phone, email, or in person.
• Coordinate with clients to collect required documents, data, and information for audits, taxation, accounting, and other services.
• Track and follow up on pending client submissions and maintain regular communication.
• Organise, file, and digitally manage client records and documentation for easy access by the accounting team.
• Schedule appointments, meetings, and deadlines for partners and staff.
• Assist in preparing reports, client summaries, and data sheets as needed by the CA team.
• Maintain and update task trackers, client lists, and workflow dashboards.
• Handle basic correspondence, documentation review, and data entry.
• Support compliance processes by ensuring timely submission of returns and filings (GST, TDS, ROC etc., as applicable).
• Liaise with government departments or portals (like MCA, Income Tax, GSTN) if required.
• Ensure smooth day-to-day office operations, including coordination with vendors and service providers.

Required Skills & Qualifications:

• Graduate in any discipline (Commerce/Business preferred).
• 3+ years of experience in an administrative or client-facing role, preferably in a CA or professional services firm.
• Excellent communication skills in English and local language (spoken and written).
• Strong organisational and follow-up abilities.
• Proficient in MS Office (Excel, Word, Outlook) and basic document management tools.
• Knowledge of accounting/taxation terms or portals is an added advantage.
• Ability to multitask, prioritise, and work independently with minimal supervision.

Preferred Attributes:

• Professional attitude and client-service mindset.
• High attention to detail and confidentiality.
• Willingness to learn basic financial and compliance concepts.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Application Question(s):

• Have you worked in an CA or Professional service firm?

Education:

• Bachelor's (Required)

Experience:

• Administrative: 3 years (Required)

Language:

• English (Required)

Work Location: In person