Senior Payroll Executive

Job Title:

Department:

Experience:

Location: T.Nagar

Reporting To:

Job Purpose

To independently manage end-to-end payroll processing and statutory compliances including EPF and ESIC, ensuring accuracy, timeliness, and adherence to statutory requirements.

Key Responsibilities

Payroll Management

• Handle end-to-end payroll processing independently for employees on monthly basis.
  
• Process attendance, overtime, incentives, deductions, reimbursements, and arrears.
  
• Ensure accurate calculation of salaries, TDS, PT, LOP, bonuses, and final settlements.
  
• Generate payslips and payroll reports.
  
• Coordinate with Finance for salary disbursement and payroll accounting entries.
  
• Handle full & final settlement, gratuity, and leave encashment.
  

Statutory Compliance – EPF & ESIC

• Independently manage EPF and ESIC compliances.
  
• Ensure timely preparation and filing of EPF & ESIC monthly challans and returns.
  
• Handle EPF activities including:
  
• UAN generation and activation
  
• KYC verification
  
• ECR generation and submission
  
• EPF transfers, withdrawals, and exits
  
• Handle ESIC activities including:
  
• Employee registration and exit
  
• IP details updates
  
• ESIC benefit coordination
  
• Liaise with EPFO & ESIC authorities for inspections, notices, and audits.
  
• Maintain statutory registers and records as per labour laws.
  

Tax & Compliance

• Support payroll-related income tax calculations and TDS reconciliation.
  
• Assist in Form 16 generation and annual payroll closures.
  
• Ensure compliance with applicable labour laws and statutory timelines.
  

MIS & Reporting

• Prepare monthly payroll MIS, statutory reports, and management dashboards.
  
• Maintain accurate payroll data, employee master data, and records.
  
• Handle internal and external payroll audits.
  

Employee Support

• Address employee queries related to payroll, EPF, ESIC, and deductions.
  
• Provide guidance on statutory benefits and payroll processes.
  

Skills & Competencies

• Strong hands-on experience in payroll processing, EPF & ESIC.
  
• In-depth knowledge of Indian payroll laws and statutory compliances.
  
• Experience in handling payroll independently with minimal supervision.
  
• Proficiency in payroll software and MS Excel.
  
• Strong analytical skills and attention to detail.
  
• Good communication and coordination skills.
  

Preferred Qualifications

• Graduate / Postgraduate in Commerce, HR, or related field.
  
• Payroll or statutory compliance certification is an added advantage.
  
• Experience handling medium to large employee headcount preferred.