Senior Payroll Executive

Key Responsibilities

1. Payroll Management

• Design, structure, and modify

  CTC components

  as per company policy.
• Execute

  monthly payroll processing

  with 100% accuracy and within timelines.
• Manage

  full & final settlements (F&F)

  , including recovery, leave encashment, gratuity, bonus, and other components.
• Validate monthly inputs: incentives, arrears, deductions, overtime, shift allowances, etc.

2. Attendance & Leave Management

• Daily tracking and verification of

  attendance records

  from biometric/attendance systems.
• Maintain and update

  master leave tracker

  for all locations.
• Coordinate with plant HR/functional heads for attendance discrepancies and leave data validation.

3. Statutory Compliance

• Handle end-to-end statutory filing related to

  PF, ESIC, and Gratuity

  .
• Prepare and generate

  PF & ESIC challans

  , ensure accurate monthly contributions, and

  submit online

  in the respective portals.
• Ensure compliance with labour laws and statutory regulations, maintaining audit-ready documentation.
• Assist in responding to statutory audits and inspections.

4. HR Master Data & Documentation

• Maintain and regularly update the

  employee master roll

  , including new joiners, exits, transfers, and status changes.
• Activate/deactivate employees on HRMS/ERP platforms.
• Monthly update of

  department-wise Organogram

  in coordination with HR leadership.
• Ensure robust

  record-keeping

  for payroll, attendance, leave, and statutory documents.

5. HR Reporting & Analytics

• Prepare and share periodic HR reports:
• Attendance MIS
• Payroll dashboards
• Headcount & attrition
• OT/leave analysis
• Statutory compliance reports
• Utilize

  Advanced Excel

  to create dynamic reports, pivot tables, dashboards, and data analysis.

Required Skills & Competencies

• Strong knowledge of

  CTC structuring and payroll components

  .
• Expertise in

  PF, ESIC, Gratuity

  compliance and portal operations.
• Hands-on experience in payroll systems/HRMS.
• Excellent command of

  Advanced Excel

  (VLOOKUP/XLOOKUP, Pivot Tables, Power Query, MIS dashboards).
• Strong numerical aptitude and attention to detail.
• Good understanding of HR processes and labour compliance norms.
• Strong communication and coordination skills.
• Ability to maintain confidentiality and handle sensitive employee data.

  Role & responsibilities

Preferred candidate profile

Role Overview

Executive / Sr. Executive Payroll

Qualification & Experience

• Education:

  Graduate/Post-Graduate in HR, Commerce, or related field.

• Experience:

  57 years of experience in payroll and statutory compliance, preferably in manufacturing or multi-location operations.

Key Attributes

• Discipline, integrity, and precision in data handling.
• Ability to work under tight timelines.
• Proactiveness and a solution-driven mindset.
• Team player with strong responsibility orientation.