Senior Admission Counsellor - Study Abroad

Job Overview

The Senior Counsellor will play a central role in guiding students through the complete journey of applying to German public and Italy public universities. This position focuses heavily on one-to-one counselling, accurate profile assessment, precise shortlisting of eligible programs, and ensuring finalization of high-quality applications for undergraduate and postgraduate admissions. The counsellor must have deep expertise in Germany’s higher education system, Uni-Assist procedures, APS requirements, and the end-to-end application cycle.

-Key Responsibilities

1. Student Counselling & Profile Evaluation

* Conduct detailed counselling sessions to understand student goals, academic background, budget, language proficiency, and future career plans.

* Perform comprehensive profile assessments, including evaluation of:

* Academic transcripts, backlogs, and GPA/percentage

* English proficiency (IELTS/TOEFL/PTE)

* German language levels (A1–C1)

* Work experience, internships, research work

* Visa readiness, financial preparedness, motivation

* Educate students on the structure of Germany’s public university system, differences between TU/HAW/FH, and program-specific requirements.

* Explain major pathways such as direct admission, Studienkolleg, and APS certification based on country and qualification.

2.University & Program Shortlisting

* Create a personalized shortlist of suitable public universities and courses based on student eligibility, academic gaps, admission competitiveness, and deadlines.

* Match student profiles with correct program requirements, such as:

* ECTS prerequisites

* Subject-specific admission restrictions

* NC (Numerus Clausus) and competitive entries

* Uni-Assist vs. direct university application criteria

* Pre-assessment (Vorprüfungsdokumentation – VPD) needs

* Ensure shortlisted programs align with student interests AND realistic admission chances.

* Provide clear reasoning to students for why each shortlisted university is selected.

* Maintain an updated database of programs, deadlines, eligibility rules, and documentation standards for Germany public universities.

3. Application Preparation & Finalization

* Guide students through the full documentation checklist:

* APS certificate processing

* Notarized academic transcripts

* CV in Euro pass/German format

* Statement of Purpose (SOP) and Motivation Letter

* Letters of Recommendation (LORs)

* Proof of language (IELTS/PTE/TOEFL/TestDaF/DSH)

* Work experience certificates

* University-specific application forms

* Review each document for correctness, completeness, grammar, formatting, and alignment with university requirements.

* Coordinate with students to complete Uni-Assist applications, including:

* Account creation

* Document upload

* Program selection

* Payment and postal submissions (where required)

* Prepare application tracking sheets with deadlines and status updates.

4. Counselling Throughout the Application Lifecycle

* Provide continuous support and guidance from the shortlisting stage until application acceptance or rejection.

* Clarify university communication, guide on supplementary requirements, and assist with follow-up emails.

* Counsel students on next steps after receiving admissions (acceptance, enrollment, visa documents, etc.).

* Manage expectations by clearly explaining possible outcomes, competition levels, and alternative pathways.

Shortlist Review, Verification & Final Approval

* Conduct a final verification of the shortlisted universities to ensure:

* Full compliance with qualification requirements

* Correct deadlines (summer/winter intake)

* Accurate match with student documents

* Verified academic crite