Senior Administration Executive

Senior Administration Executive

Key Responsibilities

Asset & Facility Management

• Maintain a detailed list of all assets with their current status.
• Cultivate strong relationships with asset vendors for timely service and support.
• Monitor office supply levels and reorder when required to prevent shortages.
• Maintain asset verification reports and ensure the proper installation of new systems as per requirements.
• Record and issue office equipment to employees, updating records regularly.
• Ensure preventive maintenance of office equipment, call for repairs as needed, and evaluate new equipment and techniques for operational efficiency.

Billing & Documentation

• Submit original bills to accounts via email, clearly mentioning due dates.
• Maintain a comprehensive list of all bills with their due dates and proactively follow up with billing authorities in case of delays.
• Develop and maintain an efficient documentation and filing system for both paper and electronic records.
• Accurately and timely handle office expenses and billing cycles.

Travel & Hospitality Management

• Manage staff expense requests and travel reports efficiently.
• Coordinate with travel vendors and service departments to ensure smooth employee travel arrangements.
• Make all necessary travel arrangements, including Flights / Railways / Bus / Hotel bookings for Directors and employees.
• Schedule meetings as and when required in coordination with relevant departments.
• Maintain reports of staff out of office for business needs.

Office Administration

• Oversee daily administrative operations to ensure the smooth functioning of the entire office.
• Assist in organizing in-house and external events, ensuring all administrative arrangements are meticulously in place.
• Supervise housekeeping staff; prepare record logs for cleaning schedules of all washrooms and monitor regular cleanliness.
• Suggest continuous improvements for overall office cleanliness and hygiene standards.

Required Skills & Qualifications

• Proven experience in a comprehensive administrative role, ideally with exposure to asset management, billing, travel coordination, and general office administration.
• Strong organizational and multitasking abilities with a keen eye for detail.
• Excellent communication and interpersonal skills for effective vendor and internal team coordination.
• Proficiency in maintaining records, managing documentation, and using relevant office software.
• Ability to work independently and proactively manage various administrative tasks.

Company Profile

Our client is a multinational company involved in the manufacturing of individual solutions for the Mobile Construction Machinery Industry.

Contact

For inquiries, please contact: Priyanka Patel HR Recruiter Mantras2Success 7984778050 [HIDDEN TEXT]