Senior Administration Executive

Role Summary:

Games24x7 is seeking an efficient and reliable individual for our admin executive team to manage our office operations. The ideal candidate will be highly organized, detail-oriented, and capable of handling a wide range of administrative, and facility related tasks to ensure the effective execution of strategic initiatives within the organization.

Responsibilities:

Office and facility Administration:

• Manage daily office operations, including supply procurement, cafeteria management and coordination, and maintaining an organized workspace.
• Assist in planning company events, meetings, and conferences.
• Visitor, courier and reception management
• Supervise housekeeping, cafeteria and facility staff

Vendor and Procurement Management:

• Handle vendor relationships and ensure smooth collaborations.
• Process purchase orders (PO) for office supplies and other requirements.
• Procure office stationery and employee essentials as needed.
• Manage petty cash transactions.

Facilities and Infrastructure Management

• Ensure optimal utilization and maintenance of office infrastructure, including space planning, equipment, and utilities.
• Supervise facility operations, including security, housekeeping, and vendor management.
• Facilitate renovations, repairs, and expansions to maintain a conducive work environment.
• Supervise office facility and equipment maintenance.
• Ensure a clean, safe, and well-functioning work environment.

Compliance and Risk Management

• Assist in compliance with statutory requirements related to facilities and administrative functions.
• Comply with risk mitigation strategies, including health, safety, and emergency protocols.
• Enable safety protocols and handle crisis management procedures.

Event and Travel Management

• Plan and execute company events, meetings, and conferences.
• Oversee travel arrangements, including ticketing, accommodations, and itineraries, ensuring employee comfort and cost efficiency.

Reporting

• Prepare day to day reports on administrative activities, operational efficiency, and budget utilization for records

Technology Proficiency:

• Skilled in using Microsoft Office Suite, including Word, Excel, Outlook, and Access.

Job Qualifications:

• 5+ years of experience in administrative management
• Proven track record of successfully managing office operations, resources, and vendors.

Key Competencies and Skills:

• Organizational Skills: Strong planning and multitasking capabilities.
• Problem-Solving: Proactive in addressing challenges with innovative solutions.
• Communication: Excellent verbal and written communication skills.
• Negotiation Skills: Expertise in vendor and contract management.
• Attention to Detail: Ensuring precision in all administrative functions.