Senior Accountant

6. Role & responsibilities

1. Invoice Verification & Compliance

• Verify vendor invoices against Purchase Orders (PO), Goods Receipt Notes (GRN), contracts, and approvals
• Ensure correct application of GST, TDS, and other statutory taxes
• Confirm compliance with company approval matrix and payment terms
• Coordinate with procurement, stores, and operations teams to resolve invoice discrepancies

2. Accounts Payable (AP) Processing

• Record and book vendor, service, and expense invoices accurately and on time
• Process payments for vendors, transporters, contractors, utilities, and statutory dues
• Verify and settle employee reimbursements and petty cash claims
• Prepare AP-related journal entries including provisions and accruals
• Maintain payment schedules based on due dates to avoid delays

3. Vendor & Ledger Management

• Maintain and periodically review vendor master data
• Perform regular vendor ledger reconciliations
• Prepare AP schedules for monthly, quarterly, and annual closing
• Handle inter-firm and inter-company reconciliations

4. Payroll & Incentive Processing

• Oversee payroll inputs, salary calculations, and payroll journal postings
• Ensure timely disbursement of salaries and incentives by the 1st or 2nd of every month
• Coordinate with HR for attendance, incentives, deductions, and approvals
• Maintain payroll confidentiality and compliance with company policies

5. Accounts Receivable (AR) & Credit Control

• Ensure accurate and timely customer invoicing
• Monitor AR ageing weekly and monthly
• Review and enforce approved customer credit limits
• Instruct billing team to stop billing for accounts with >60 days outstanding and blacklist >90 days overdue accounts
• Coordinate recovery actions for overdue receivables

6. Sales Officer Recovery Mechanism

• Coordinate with AR, HR, and AP teams for credit sales with outstanding beyond 60 days
• Ensure holding of salary and incentive payments (with management approval) until recovery is completed

7. Reporting, MIS & Management Review

• Prepare AP ageing, payment status, AR ageing, and collection reports
• Prepare and analyse Trial Balance, P&L, margin, and variance reports
• Generate MIS and business review reports monthly and quarterly
• Present financial insights and critical issues to management

8. Statutory Compliance & Audit Support

• Prepare, file, and ensure timely payment of GST and TDS
• Handle PF, ESI, Professional Tax, and other statutory compliances
• Coordinate with statutory, tax, and internal auditors
• Resolve audit observations with minimal adjustments

9. Reconciliations & Internal Controls

• Perform timely bank reconciliations
• Review debtor, creditor, and general ledger reconciliations
• Implement and monitor internal control procedures
• Identify process gaps and recommend risk mitigation measures

10. Cash & Treasury Operations

• Supervise cashier and daily cash operations
• Approve cash transactions as per authority matrix
• Conduct regular cash counts and maintain cash registers

11. Team Supervision & Development

• Allocate work and monitor team performance
• Review adherence to timelines and accuracy
• Train and guide AP & AR team members
• Ensure proper documentation and SOP compliance

Preferred candidate profile

• Commerce graduate (B.Com / M.Com); CA-Inter / CMA-Inter preferred
• 4-8 Years of hands-on experience in Accounts, AP, AR, Payroll, and Statutory Compliance
• Strong knowledge of GST, TDS, PF, ESI, and other statutory regulations
• Experience in invoice verification, vendor reconciliations, and payment processing
• Sound understanding of credit control, AR ageing, and recovery mechanisms
• Hands-on experience in preparing MIS, Trial Balance, P&L, and variance analysis
• Proficient in MS Excel and accounting software (Tally / ERP / SAP preferred)
• Ability to coordinate with cross-functional teams including Sales, HR, Procurement, and Operations
• Strong analytical, communication, and problem-solving skills
• Ability to work independently and manage multiple priorities under deadlines
• Experience in FMCG / Manufacturing industry preferred
• High level of integrity, confidentiality, and attention to detail