Secretary

As a Secretary at Kommit Techno-Legal LLP, your role involves ensuring the consistent organisation and management of the office on a day-to-day basis along with the performance of a variety of administrative tasks to be completed and communicated clearly. **Key Responsibilities:** - Maintenance and management of the office, stocking office supplies regularly and coordinating any discussions with the stakeholders involved - Organising meetings, preparing agendas, taking minutes, maintaining records, scheduling, organising appointments and organising travel arrangements - Coordinating construction, repair and maintenance work at the office - Document preparation, filing, docketing and organising - both online and offline - Facilitating communication between teams and stakeholders, through online and offline means - Managing office expenses and reporting to partners - Welcoming and managing clients, vendors and visitors in the office - Tracking deadlines generally and relating to IP applications and hearings - Providing administrative support to the teams **Qualifications Required:** - 1+ year(s) experience as a secretary or related administrative work - Immediate availability - Experience with organisation, logistics, and day-to-day management of an office - Strong command over the English language - Proficiency in Microsoft Office (Word / Excel / Presentation), Google Apps (Google Drive, Google Docs, Gmail, Calendar etc.) - Critical thinking and strong problem-solving ability - Research and communication skills - Proficiency in deadline management, task management processing invoices, basic accounting, managing court hearings, and other meetings About Kommit: Kommit is an intellectual property consultancy specialising in technical consultancy for patent litigations. Find out more at www.kommit.com. As a Secretary at Kommit Techno-Legal LLP, your role involves ensuring the consistent organisation and management of the office on a day-to-day basis along with the performance of a variety of administrative tasks to be completed and communicated clearly. **Key Responsibilities:** - Maintenance and management of the office, stocking office supplies regularly and coordinating any discussions with the stakeholders involved - Organising meetings, preparing agendas, taking minutes, maintaining records, scheduling, organising appointments and organising travel arrangements - Coordinating construction, repair and maintenance work at the office - Document preparation, filing, docketing and organising - both online and offline - Facilitating communication between teams and stakeholders, through online and offline means - Managing office expenses and reporting to partners - Welcoming and managing clients, vendors and visitors in the office - Tracking deadlines generally and relating to IP applications and hearings - Providing administrative support to the teams **Qualifications Required:** - 1+ year(s) experience as a secretary or related administrative work - Immediate availability - Experience with organisation, logistics, and day-to-day management of an office - Strong command over the English language - Proficiency in Microsoft Office (Word / Excel / Presentation), Google Apps (Google Drive, Google Docs, Gmail, Calendar etc.) - Critical thinking and strong problem-solving ability - Research and communication skills - Proficiency in deadline management, task management processing invoices, basic accounting, managing court hearings, and other meetings About Kommit: Kommit is an intellectual property consultancy specialising in technical consultancy for patent litigations. Find out more at www.kommit.com.