Secretary

Key Responsibilities:

Administrative & Front Office Support

• Handle reception duties, including phone calls, visitor management, and front desk operations.
• Manage incoming and outgoing correspondence (emails, letters, documents, and calls).
• Assist management in day-to-day official and personal tasks, documentation, and coordination.
• Coordinate with all departments to ensure smooth communication and workflow.
• Follow up on pending tasks, meeting schedules, and daily/monthly report submissions.
• Maintain meeting calendars and assist in organizing appointments and conferences.
• Prepare meeting agendas, take minutes, and track follow-up actions.

Travel & Logistics

• Arrange travel itineraries, airline, and train ticket bookings for management.
• Manage related logistics, such as accommodation and transportation arrangements.

Documentation & Compliance

• Assist in managing statutory filings including ITR, GST, TDS, ROC documentation, etc.
• Maintain and update records of all filings, receipts, and compliance documents.
• Ensure all documents are properly categorized, filed, and easily retrievable.
• Maintain confidentiality of company documents, management decisions, and employee information.

Required Skills & Qualifications:

• Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, or a related field.
• 1–3 years of experience in a front office, secretarial, or administrative role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational, follow-up, and multitasking abilities.
• High attention to detail and ability to work under pressure.
• Ability to maintain confidentiality and handle sensitive information.
• Professional appearance and demeanor.

Job Type: Full-time

Pay: From ₹25,000.00 per month

Application Question(s):

• how many years of secretary experience do you have?
• What is your current monthly salary?
• What is your monthly salary expectations for this role?
• When is your notice period?
• Are you currently located in Calicut, Kerala?