Secretary / Executive Assistant

Job Title: Personal and Executive Assistant Location: Chembur/Colaba Type: Full-Time Reports to: Company Owner/Director Job Summary: We are seeking a proactive, highly organized, and detail-oriented Personal and Executive Assistant to support the daily operations, priorities, and strategic responsibilities of a senior executive. This role requires a high level of discretion, excellent time management, and strong communication skills to ensure smooth coordination across both professional and personal commitments. Key Responsibilities: Executive Support Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones Prepare meeting agendas, take minutes, and follow up on action items Handle confidential documents and maintain strict confidentiality Coordinate domestic and international travel plans, including flights, accommodations, and itineraries Act as a liaison between the executive and internal/external stakeholders Personal Assistance Manage personal errands, appointments, and scheduling for the executive Coordinate household tasks, vendor management, and logistics as needed Assist with event planning for both personal and professional events Oversee gift purchases, celebrations, and special occasions Administrative Tasks: Maintain organized files and systems (digital and physical) Manage expense reports and assist with budgeting Draft and proofread emails, memos, and other communications Conduct research and compile briefing materials for meetings Qualifications: Bachelor’s degree preferred 3+ years of experience in an executive/personal assistant role Proficiency in MS Office, Google Workspace, calendar tools, and task/project management tools Excellent verbal and written communication skills Strong organizational and problem-solving skills Ability to multitask and adapt in a fast-paced environment High level of professionalism, discretion, and integrity Preferred Traits: Proactive and resourceful Punctual and reliable Friendly yet professional demeanor Comfortable working independently and under pressure