SAP Administrator – Order Management

We have a requirement for SAP Administrator – Order Management (Manufacturing Industry)

Booking Orders :

• Responsible to ensure all orders are booked and set up in SAP
• Responsible to work with various Finance, MRP, Projects, MDM teams to ensure set up is complete and ready for execution
• Compile documentation and approvals required for booking orders into SAP. Prepare booking packets and route for approvals
• Attend local proposals to projects hand over meetings

Project Orders (Global) :

• Co ordinate to ensure projects are set up in SAP
• Ensure sales orders are set up and linked to project
• Ensure revenue/cash milestones are set up properly for project execution

Intercompany Projects (Global) :

• Co ordinate to ensure projects are set up in SAP
• Ensure sales orders are set up and linked to project
• Ensure revenue/cash milestones are set up properly for project execution

SOC & Milestone Orders (Global) :

• Ensure support docs are aligned (Proposal/CBU/PO)
• Ensure milestones are approved
• Ensure Ts and Cs are approved
• Ensure sales orders are set up properly
• Ensure order acceptance acknowledgements are prepared
• Ensure part numbers are populated when available
• Process change orders

R&D Orders & Support (Houston)

• Ensure sales orders are set up properly
• Generate invoices are required

Sales Orders :

• Maintain/Update Sales orders as needed
• Ensure GeoMarket data is accurate

Global Support :

• Help other regional offices as needed with sales order activities
• Process credit and rebills for UK (GB10) office
• Assist with Norway invoicing as needed

NUMREQ Parts :

• Follow up part number creation and generate periodic reports
• Replace NUMREQ items on sales order with part numbers when they are created
• Must be done before revenue recognition can be completed to projects

Sales Orders Updates :

• Update sales orders for change orders (sales order amendment form)
• OTD updates – work with team to ensure OTD metrics are accurate

Invoices :

• Co ordinate with projects and accounting to issue invoices along with supporting documents
• Electronic invoices (EDI) – work with Accounting to make sure invoices are successfully issued
• Proforma invoices – prepare when needed

Shipping of Equipment :

• Ensure delivery documents are attached to the sales orders and invoices are processed
• Prepare commercial invoices when needed

Monthly duties :

• Work with project accountants to generate revenue invoices
• Ensure all bookings are completed on time
• Ensure all shipments are completed and invoiced

• VF04 report/Backlog report/VA05 Sales order report
• Ensure sales orders are properly processed