Registrar

Job Description

The University registrar provides leadership and oversight to all aspects of the Office of the Registrar. This position plays a critical role in the University and academic operations by effectively providing oversight and management for the maintenance and integrity of all student academic records, all areas of student registration and the recording and reporting of grades, transcript evaluations, information reporting, compliance, required audits of student enrolment, and the establishment and maintenance of processes for the equitable and consistent administration of policies and procedures as they relate to academic record keeping. The registrar supports the creation and maintenance of course schedules, university catalogues. The registrar provides strong leadership consistent with the academic goals and mission of the institution and leverages best practices to provide a student-centered approach, emphasizing exemplary service to all constituents. The registrar supervises staff in the office of the registrar, serves on several standing committees and assures compliance with certifying organizations and governmental requirements. Key Responsibilities/Duties Vision and strategic leadership: Serve on University committees Assist with implementation of new academic programs Assist with implementation of new student information systems Continuously improve functionality in the office of the registrar to meet the strategic needs of the University Work closely with other university departments to assure smooth and clear processes. Academic leadership: Maintain and update an efficient student records system in accordance with industry standards for health care institutions. Assist the Scheduling Coordinator with the creation of the schedule of course offerings each term, with an appropriate final examination schedule that is reflective of the college calendar Coordinate and conduct registration Coordinate and conduct end of term processing Process and notify probation statuses at end of term consistent with the university academic standing policy and processes Interpret and apply academic rules and regulations Evaluate and certify student and alumnus eligibility for state and national licensure examinations Prepare as required federal, state, and campus enrolment reports Participate in commencement ceremonies Prepare and certify transcript copies and enrolments verifications Verify completion of degree requirements and oversee creation of diplomas Archive enrolment statistics Process Veteran certifications Maintain a history of graduation requirements Participate in the development of the academic calendar Serve an editorial role for the college catalogue Contribute to and serve in an editorial role for accreditation reports Administer policies concerning confidentiality of student records, consistent with best practices as well as federal and state regulations and guidelines. Work with the colleges to create and support special schedules for students Supervision and fiscal management: Supervise staff in the office of the registrar Complete performance reviews and development plans for all direct reports Provide training and support to staff in the office of the registrar Participate as a team member in student services, promoting seamless service and processing of student needs Prepare the annual budget for the office of the registrar