Purchase & Stores Executive

Role & responsibilities

'- Managing the receipt of duly approved indents/requisitions and issuance of physical materials from the store. Ensures that all inventory transactions are accurately recorded, materials are distributed according to approved requisitions, and proper documentation is maintained.

- Manage Stock material or on demand material order management against purchase order on monthly or as-needed against daily stock movements. Ensures accurate inventory to avoid stockouts.

- Manage the end-to-end process of receiving material supplies into the store and ensures that all inwards are accurately checked, documented, and stored according to established protocols and maintaining stock accuracy.

- Manage the process of Gate pass, Stock transfer within the hospital and material return to vendor whenerver required based on established protocols and ensures that returned goods are handled in compliance with company policies, vendor agreements, and regulatory requirements, and that inventory records are accurately updated.

- To conduct thorough and accurate stock verifications at store on a monthly basis and yearly basis i.e. performing physical counts of inventory, comparing the results with system records, and ensuring inventory discrepancies are identified and resolved to maintain inventory accuracy, monitor expiry management, and supporting efficient inventory control processes.

- Manage to facilitate the yearly or periodic inventory audit process in collaboration with external/internal auditors and ensures accurate documentation and reconciliation for the annual audit.

- To overseeing the process of write-off material within the hospital and to ensure proper documentation and accounting procedures.

- To manage fixed assets entry process and ensure proper record into asset management software, verification, tagging and completing necessary documentation.

- Manage and upload accurate records of requisitions from user along with purchase/work orders within hospital.

- Review purchase requisitions submitted by various departments within the hospital and validate their compliance with purchasing policies and procedures

- Build and maintain work adequate relationship with suppliers and internal stakeholders along to ensure timely and cost-effective procurement of materials and services.

- To collaborate under the supervision of Admin in-charge for the sale of scrap materials, including assessment, neotiation, documentation and facilitation the sale of scrap materials and to ensure compliance with hospital policies to collaborate effectively with internal stakeholders and external vendors.

- To provide timely update of stores funtional activities to Delhi central procurement team to avoid any gaps in established process.

- Stay up-to-date on industry trends and best practices in stores.