Purchase & Store Executive ( Food Industry)

Job Summary

Purchase & Warehouse Executive

Key Responsibilities

1. Procurement Coordination

• Source and procure bakery-specific raw materials such as flour, dairy products, chocolates, nuts, flavors, toppings, and packaging items.
  
• Coordinate with central kitchens and warehouse teams in each city to gather material requirements.
  
• Raise purchase requests, obtain quotations, and issue purchase orders in line with bakery procurement standards.
  
• Negotiate with vendors for pricing, delivery timelines, and quality assurance, while maintaining updated vendor records.
  
• Track and ensure timely delivery of perishable and non-perishable materials, coordinating with city teams for follow-ups and receipts.
  
• Liaise with finance for invoice processing, vendor payments, and dispute resolution.
  

2. Centralized Warehouse Oversight

• Monitor and manage inventory levels across bakery warehouses in

  Bangalore, Hyderabad, and Mumbai

  using ERP/software.
• Ensure uniform documentation practices (GRNs, stock transfers, returns, and rejections) across all warehouse locations.
  
• Train and guide warehouse staff to follow

  FIFO/FEFO

  , hygiene protocols, and proper cold storage handling for temperature-sensitive items (e.g., dairy, creams, chocolates).
• Coordinate intercity stock transfers for specialty ingredients, packaging, and high-demand items.
  
• Address and escalate warehouse-level issues, discrepancies, or stock shortages to the Supply Chain Head.
  

3. Inventory Control & Reporting

• Generate consolidated reports on stock movement, raw material usage, and wastage across all cities.
  
• Analyze consumption trends of bakery-specific materials to reduce wastage and control costs.
  
• Support and audit periodic physical stock counts and reconcile with system records.
  
• Maintain central records of purchases, consumption, vendor performance, and pricing history for cost optimization.
  

4. Interdepartmental & Intercity Coordination

• Collaborate with central kitchen teams, chefs, finance, and warehouse personnel to ensure smooth backend operations.
  
• Coordinate

  intercity dispatches

  of specialty raw materials and packaging items.
• Escalate urgent shortages (e.g., cream, butter, chocolate, or imported ingredients) and ensure swift resolution.
  
• Contribute to

  SOP development

  for procurement, storage, and intercity logistics with a focus on scalability, cost efficiency, and food safety compliance.