Purchase Officer

Cost-Effective & Quality-Focused Purchasing

• Source materials which are enquired by sales, proposal & project teams from reliable suppliers.
• Negotiate the best price in the market without compromising on quality.
• Maintain vendor relationships to ensure timely deliveries and priority service for urgent requirements.

Internal Coordination & Issue Resolution

• Attend daily internal meetings with the Projects and Sales teams.
• Understand ongoing project requirements, sales commitments, and delivery timelines.
• Identify bottlenecks related to material availability or vendor delays and take prompt action to resolve them.
• Provide clear updates to internal teams on purchase status to avoid work stoppages.

Material Procurement Based on Stores Report

• Receive the shortage list from the Stores Department (materials not available in stock).
• Raise Purchase Orders (POs) for required items in line with company policies.
• Ensure all purchase requests are properly documented and authorized before proceeding.
• Strictly prohibit purchasing materials without an approved PO, except in rare cases with written management approval.

Handling Purchases Without Prior PO (Exception Cases)

• If materials arrive without an approved PO (due to emergency purchase or management exception), receive the bills from Stores.
• Inward the material in the system with proper documentation for future tracking and audit compliance.

Vendor & Payment Coordination

• Maintain accurate and updated supplier account details including GST, PAN, and bank details.
• Submit vendor details to the Accounts & Finance Department for payment processing as per agreed terms.
• Follow up with finance to ensure timely vendor payments, maintaining good supplier relations.

Job Type: Permanent

Pay: ₹13,000.00 - ₹30,000.00 per month

Benefits:

• Provident Fund

Work Location: In person