Purchase Officer

Job Summary:

The Purchase Officer (Accounts) will be responsible for handling procurement activities with a strong focus on accounting and financial compliance. This role involves managing vendor payments, maintaining accurate purchase records, reconciling accounts, and ensuring cost-effective procurement aligned with budgetary controls.

Key Responsibilities:

• Manage end-to-end purchasing processes, including vendor selection, price negotiation, and order placement.
• Coordinate with the accounts department for timely invoice processing and payment to suppliers.
• Verify purchase bills, delivery notes, and ensure proper documentation for accounting and auditing purposes.
• Maintain updated records of purchase orders, invoices, and payment schedules.
• Reconcile vendor accounts and resolve discrepancies in invoices or payments.
• Ensure that all procurement activities comply with financial policies, budgets, and internal controls.
• Collaborate with internal departments to forecast procurement needs and manage inventory.
• Prepare periodic reports on procurement expenses, outstanding payments, and vendor performance.
• Assist in preparing purchase budgets and cost analysis for financial planning.
• Support audits by providing required procurement and payment-related documentation.

Qualifications and Skills:

• Bachelor’s degree in Commerce, Accounting, Finance, or a related field.
• 2–3 years of experience in procurement or accounts payable roles.
• Strong understanding of accounting principles and financial documentation.
• Proficiency in accounting and ERP software (e.g., Tally, SAP, or Oracle).
• Good negotiation and vendor management skills.
• Excellent attention to detail and accuracy in financial record-keeping.
• Strong analytical and problem-solving abilities.
• Proficiency in MS Excel and other MS Office applications.

Preferred Attributes:

• Certification or diploma in accounting, finance, or supply chain management is an advantage.
• Experience with tax compliance (GST, TDS, etc.) in procurement transactions.
• Ability to manage multiple priorities under tight deadlines.

Job Type: Full-time

Pay: From ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time

Schedule:

• Day shift
• Morning shift

Work Location: In person