Purchase Executive

Job Title

Location

Reports To

job Summary

The Purchase Executive will manage procurement of materials, spares, services and consumables required for operations. The role includes supplier sourcing & evaluation, negotiating terms, issuing purchase orders, tracking deliveries, inventory coordination, and working with internal teams to understand purchase requirements. The goal is to ensure timely, costeffective, and quality procurement to support production/service operations while adhering to company policies and budgets.

Key Responsibilities

Supplier Management

* Identify and evaluate vendors / suppliers; maintain supplier database.

* Source new suppliers to ensure competitive pricing and backup sources.

* Evaluate vendor performance (quality, delivery, cost) and take corrective actions.

Quotation & Negotiation

* Send RFQs / RFPs to multiple suppliers.

* Compare quotations on cost, quality, delivery time.

* Negotiate prices, payment terms, incoterms, and other contractual terms.

Order Management

* Generate Purchase Orders (POs) once requisition is approved.

* Ensure POs are correct (specs, terms, delivery date).

* Follow up with suppliers on order confirmations, delivery schedules.

* Monitor delivery and coordinate with stores / production for receipt.

Inventory & Materials Planning

* Work with stores / warehouse to understand stock levels, lead times.

* Anticipate requirements and ensure material availability to avoid delays.

* Avoid overstocking / deadstock; monitor and flag slowmoving items.

Cost Control & Budget Adherence

* Maintain procurement within budget.

* Identify costsaving opportunities (bulk buying, alternate vendors, negotiating discounts).

* Keep total cost of ownership in mind (transportation, quality, warranty etc.).

Quality & Compliance

* Ensure procured items meet required specification and quality standards.

* Coordinate with Quality / Inspection teams to address issues.

* Monitor compliance with internal procurement policies and relevant regulations.

Documentation & Record Keeping

* Maintain accurate records of quotations, POs, delivery confirmations, invoices.

* Ensure proper filing, track vendor credentials and documentation.

* Generate periodic procurement reports / dashboards (cost savings, supplier performance, order status etc.).

Coordination & Communication

* Liaise with internal stakeholders (production / maintenance / operations / accounts) to understand requirements, delivery urgency.

* Coordinate with accounts for invoice approval and payments.

* Resolve issues related to delay, quality, or mismatches.

Qualifications

Education Bachelors Degree in Engineering / Mechanical / Business / Supply Chain or related field.

Experience 24 years of relevant procurement / purchase experience (ideally in engineering / services / spares / industrial sector).

Thanks & Regards

Princy Tiwari

7471128707