Purchase Executive

Job Summary:

The Purchase Executive will be responsible for managing procurement activities including sourcing, vendor management, cost negotiations, purchase order processing, and inventory coordination. The role is vital to ensuring timely and cost-effective procurement of raw materials, packaging materials, consumables, and other plant-related items, in alignment with production and operational requirements.

Key Responsibilities:

• Handle end-to-end purchase cycle from requisition to delivery
• Source raw materials, additives, base oils, packaging materials (cans, drums, labels), and plant consumables.
• Prepare templates to get vendor quotations, receive and analyze quotations, and create comparative analysis statements across vendor quotations
• Identify, evaluate, and onboard new vendors in compliance with company policies
• Coordinate with quality department for approval of samples from new vendors
• Issue and manage Purchase Orders (POs) in the ERP system
• Maintain and manage strong relationships with approved vendors
• Monitor vendor performance – delivery accuracy, quality compliance, and service levels
• Negotiate prices, payment terms, and delivery schedules with vendors on a regular basis
• Track pricing of key raw materials and analyze market trends of regular purchase items
• Coordinate with store and production departments to ensure inventory sufficiency and timely delivery
• Coordinate with the Accounts department for timely invoice processing and vendor payments.
• Maintain all procurement records and ensure adherence to SOPs, audit requirements, and ISO documentation standards.

Required Qualifications:

Education: B.Com/B.Sc (Graduation)

Experience in Purchase/Vendor Management in Automotive/Auto-ancillary industry

Proficiency in:

• ERP systems, MS Excel and Word
• Negotiation skills
• Supply chain management

Preferred Knowledge/Skills:

• Knowledge of lubricant industry raw materials (base oils, additives, etc.) is highly preferred
• Working knowledge of ERP software like

  Odoo

  is a strong plus
• Strong skills in negotiation, vendor development, and cost control
• Ability to multi-task and prioritize in a fast-paced environment
• Familiarity with GST, purchase documentation, and audit processes

  Role & responsibilities