Purchase Executive

Job Description

Role Purpose: Managing & delivering day to day purchase activities COMPETENCIES: (Rank based on the importance) 1. Planning & Result orientation 2. Team work collaboration 3. Process orientation SKILLS: 1. Communication Skills 2. Organizing 3. Negotiation Skills 4. Influencing Skills 5. Proficiency in Excel, able to use various important functions of XL TRAITS IDENTIFIED FOR THE POSITION: 1. Meticulousness 2. Drive Should work under pressure and perform 3. Proactiveness 4. Receptivity specially to new learning with positivity 5. Ownership 6. Discipline KNOWLEDGE: ? Understanding of the procure to pay cycle (adherence to purchase procedures) ? Basic understanding of engineering principles and production techniques ? Understanding of Online + Offline Research and Purchasing of Imported Electronic Components for Electrical, Electronic, and IT Materials ? Being able to determine a replacement electrical component that is equivalent based on market availability ? Understanding of import taxes and tariffs for electronics ? ERP and IT expertise Detailed Job Description: ? Purchasing: Pay Cycle (adherence to purchase procedures) R&D in particular in the fields of electrical and electronic ? Daily inspection and monitoring of purchase invoices, providing instant Manager with comments ? timely submission of a request for quotes ? creating a commercial comparison and negotiating ? sending a purchase order promptly (Minimize indent to PO issue lead time) Must adhere to the ISO / statutory criteria for the procurement process and documentation ? Follow up with vendors to ensure material delivery. ? coordination of material receipt with the shop crew and transporters ? coordination of vendor payments and other commercial inquiries with the account team. ? preparation of MIS reports connected to purchases KEY RESULT AREAS 1. Material delivery as per committed schedule / lead time 2. On time indent to PO conversion 3. Right Quality and Qty material delivery 4. 7 days advance delivery intimation 5. On time raw material and scrap reconciliation with vendors KEY PERFORMANCE INDICATORS CORRESPONDING TO KRAs 1. Discussions on prices (% savings between old and new rates) 2. Time from indent to PO issue adherence to the established standard or goal 3. To fulfil a commitment (Lead time vs. actual delivery date)