Purchase Executive

Role & responsibilities

To make vendor list for Engineering, Raw Material and General

items

• To do the filing of all Vendors lists and respective documents.
• To visit all customers before purchase of material for inspection

and then make specifications of raw material to be purchased,

plan to compare specifications, understand quality, raw material

being used in Lab and then raise Purchase Order with Purchase

specification.

• To check the Inspection of raw material received, get the product

tested from 3 rd party lab Engineering, Check report from Lab

Raw material – Internal.

• To maintain all the raw material purchase files, correspondence

and refer to all past correspondence and file all respective

correspondence, refer all Engineering files kept in office, update

them, send enquiry for raw material and engineering purchase

minimum two weeks in advance and do not purchase in advance

as we have to pay more amount.

• To refer to past purchase made with vendors and make new

vendor list every week.

• Refer all equipments files of equipments installed in factory and

update all the documents which are being received during

purchase of equipment.

• Refer all drawings of equipments which has been installed and to

be fabricated and to maintain all the purchase coordination of

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new fabrication of equipment to be done.

• To file papers of raw material, engineering purchases, drawings

and to have a monthly check up of the same.

• To speak with factory for raw material purchase and plan the

same

• To visit exhibitions and get data of products and update the

same in our vendor list and coordinate a meeting at factory for

engineering purchases on Wednesday and Friday.

• To plan for advertising material purchase, packaging purchase of

Lub oil of various grades and develop packaging by visiting

various lub oil shops weekly once and get photos of packaging

materials and to always upgrade and update our packaging with

others.

• To make video films of our product with various other

background used and develop new video films as per

requirements of marketing the product.

• Purchase of Laboratory equipment's and its maintenance,

purchase of glassware, purchase of lab reagents, and testing

plates as required.

• Develop maintenance for fabrication, civil work, painting work

etc.

• Purchase of stationary, printing of brochures, booklets, sun-

boards, signages, nameboards, flex

• Maintaining record of all Fixed Assets and doing monthly - fixed

assets under fabrication and quarterly checkups – fixed assets

under installation. Yearly to check all fixed assets for audit

purpose.

• Involve in raw material checking once in a month and identify

slow moving and dead stock and check how can be exchanged

with vendors – Engineering material lying since past two years to

be exchanged.

• Purchase of computers, Laptop, printers and plan for

coordination of taking printers on rentals and understanding

contracts, make contracts, plan for establishing new contract with

vendors.

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• Procurement of Capex, Opex, Materials. Handling contractors

And finalizing ARC rate.

• Prepare Purchase report & saving report quarterly and analyse.

Preferred candidate profile