Purchase Executive (Commercial Leasing Sector)

Job Title:

Department:

Job Summary:

commercial real estate or property management industry

Key Responsibilities:

• Procurement Management:

• Handle the procurement of materials, equipment, and services required for commercial projects and leased properties.
  
• Raise purchase requisitions (PR) and convert approved PRs into purchase orders (PO) in coordination with project and finance teams.
  

• Vendor Development & Management:

• Identify, evaluate, and onboard new vendors/subcontractors suitable for leasing, maintenance, and fit-out requirements.
  
• Maintain an approved vendor database and ensure vendor compliance with company policies and legal requirements.
  

• Negotiation & Cost Optimization:

• Conduct price analysis and negotiations to ensure cost-effective purchasing without compromising quality or timelines.
  
• Benchmark vendor pricing and service quality regularly against market trends.
  

• Contract & Documentation:

• Coordinate with legal and commercial teams for contract preparation, renewals, and compliance documentation.
  
• Ensure all POs, work orders, and contracts are accurately documented and filed.
  

• Coordination & Communication:

• Liaise with leasing, projects, facility management, and finance departments to align procurement with operational and leasing needs.
  
• Monitor material delivery schedules and ensure timely availability at project sites or leased premises.
  

• Budgeting & Reporting:

• Assist in procurement budgeting and cost tracking for ongoing and upcoming commercial projects.
  
• Prepare periodic MIS reports for management on purchase status, cost savings, and vendor performance.
  

Required Qualifications & Skills:

• Education:

  Bachelors degree in Commerce, Supply Chain, Business Administration, or related field. MBA or diploma in Materials Management preferred.

• Experience:

  36 years of experience in procurement within the

  Commercial Real Estate / Property Leasing / Facilities Management

  sector.

• Industry Knowledge:

  Familiarity with purchasing materials and services related to commercial interiors, MEP works, facility operations, and lease management.

• Skills:

• Strong negotiation and analytical skills
  
• Excellent vendor and stakeholder management
  
• Knowledge of GST, taxation, and compliance in procurement
  
• Strong communication and documentation skills

Preferred Industry Background:

• Commercial Real Estate / Office Leasing
• Real Estate Developers or Project Management Consultancies
• Retail Leasing / Mall Operations
• Facility Management Companies