Purchase Assistant

Role & responsibilities

Order Processing: Assist in processing purchase orders and ensuring timely delivery of goods and services.

Vendor Management: Communicate with suppliers to obtain product information, such as price, availability, and delivery schedule. Assist in evaluating and selecting vendors.

Inventory Management: Help monitor inventory levels and coordinate with the store to ensure stock availability.

Documentation: Maintain accurate records of purchases, pricing, and other important data. Ensure all documentation is filed appropriately and accessible.

Data Entry: Enter purchase orders, invoices, and other related data into the company's SAP system.

Price Negotiation: Assist in negotiating prices and terms with suppliers to achieve cost savings.

Quality Assurance: Ensure that purchased products and services meet the specified quality and standards.

Reporting: Prepare regular reports on purchase activities, including spending analysis and vendor performance.

Compliance: Ensure compliance with company policies, procurement processes, and relevant regulations.

Administrative Support: Provide administrative support to the purchasing department, including scheduling meetings, preparing documents, and handling correspondence.

Problem Resolution: Assist in resolving any issues related to purchase orders, deliveries, or payments.

Market Research: Conduct market research to identify new suppliers and products, and stay updated on industry trends.

Preferred candidate profile

Strong organizational and multitasking abilities.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Familiarity with SAP systems.

Attention to detail and accuracy.

Ability to work well under pressure and meet deadlines.