Projects Manager

Company Description

Asapcon is a Kolkata-based architecture and interior design studio built on clarity, craft, and accountability. We transform clear briefs into build-ready drawings, airtight BoQs, and predictable delivery by pairing strong design with disciplined execution. Our teams collaborate across design, project management, and procurements to align contractors, remove ambiguity on site, and hand over spaces that work beautifully. We value transparency, respectful collaboration, and a “measure twice, build once” mindset. From homes and restaurants to offices and institutional spaces, we operate with documented processes, quality checklists, and weekly reviews so clients and teammates always know what’s happening next.

Role Description

Projects Manager

You will translate GFC and detail drawings into executable workpacks, coordinate samples and mock-ups, verify measurements for RA bills, and drive snag closure to zero. You’ll work closely with Design and Procurements to remove ambiguity, minimise rework/wastage, and land handovers on time with clean documentation. This is a site-led role with structured client updates; success is measured by on-time delivery, SLA adherence, documentation hygiene, and smooth contractor execution.

Key Responsibilities

• Run multiple projects with PMAs:

  You’ll lead more than one project at a time, with PM Associates tagged to you. You plan and decide; they handle day-to-day checks and documentation you assign.

• Make a clear plan:

  Set key dates and dependencies; share a simple

  7-day plan

  every week.

• Keep dates honest:

  Lock target dates, call out delays early, run a recovery plan, and note the variance.

• Turn drawings into tasks:

  Break GFC/detail drawings into trade-wise task lists with dimensions and “how to build” notes.

• Control changes & queries:

  Keep a clean change log; raise and close questions fast so no one guesses on site.

• Daily site huddle:

  Short check-in on who does what, where, and in what order; confirm manpower and access.

• Unblock people:

  Coordinate contractors, vendors, building management, and our team to clear site blockers.

• Call materials on time:

  Raise material requests with specs/qty; track them so deliveries land

  just-in-time

  (not too early, not late).

• Manage lead times:

  Flag risks and alternates early; fix delivery slots, storage, and handling at site.

• Check quality simply:

  Use trade-wise checklists; approve samples/mock-ups; keep photo proof.

• Close snags properly:

  Maintain a live snag list with owners and due dates; close with photo proof and stop repeats.

• Measure the work:

  Take site measurements, compare with the BoQ, and give clear inputs for contractor bills.

• Watch costs & changes:

  Track changes, productivity, and spend; recommend fixes with basic data.

• Track issues with targets:

  Use an issue list with

  priority levels

  and

  target fix times

  ; escalate before deadlines slip.

• Send one weekly update:

  Progress %, photos, risks, decisions needed, and the next week’s plan.

• Get stage sign-offs:

  Secure approvals at key stages to avoid surprises later.

• Prepare handover early:

  Plan for handover, close all snags, and compile warranties, as-builts, and vendor details.

• Use & improve templates:

  Keep trackers/checklists clean; run quick post-project reviews and improve the forms.

• Rate contractor performance:

  Track attendance, speed, quality, and responsiveness; share inputs for empanelment/rate decisions.

• Handle building rules:

  Arrange permits, shutdowns, and work windows with building teams when needed.

• Keep sites tidy & safe:

  Maintain clean, organised sites (safety is managed internally).

Qualifications

• Education or equivalent experience:

  Degree/Diploma in Civil/Interior/Construction.

• Experience:

  3–7 years running interior projects end-to-end, comfortable owning the site day to day.

• Drawings to action:

  Can read plans, ceiling layouts, elevations, sections, and details—and turn them into clear site tasks.

• Tools:

  Strong with Excel/Google Sheets; keeps clean photo evidence and simple progress trackers.

• Shop drawings & setting-out:

  Can review/mark up vendor/contractor drawings and give precise setting-out dimensions on site.

• Commercial basics:

  Understands itemised cost sheets, progress measurements, change orders, and the purchase flow (request → order → goods received); can give clear inputs for contractor bills/payment notes.

• Communication:

  Clear written & spoken updates; professional with contractors, vendors, building teams, and clients.

• Languages:

  English; Bengali/Hindi preferred.

• Work style:

  High attention to detail, strong time management, ownership of outcomes; site-ready (PPE) and willing to travel within the city.

• Nice to have:

  Basic scheduling tools (e.g., MS Project), a two-wheeler licence, and experience working on live/occupied sites.