Project Procurement Manager

Job Summary

• The Project Procurement Manager (PPM) is responsible for Supply Chain activities performed during the project and he/she ensures that services, equipment and materials under Supply Chain (SC) scope are free issued to fabrication yards as per project requirements in terms of safety, cost, schedule and quality.
• For all Equipment under Project Management Office (PMO) responsibility, PPM shall provide support to PMO during RFQ phase by leading the buyer team and during the PO execution by providing the Post Order Management (POM) support required by PMO.
• The PPM supervises the SC team assigned to the project.
• He/she reports progress of the SC Purchase Orders and associated activities to the Project Management Team (PMT), local Supply Chain manager and if required, to the Client representative.

ROLE CONTRIBUTION

1. In order that effective procurement control is established from the beginning of the Execution Phase you are to:

1.1 For the Supply Chain scope, develop the Project Procurement Strategy during the Win Phase with Category Managers, local SC Manager, SBM Operations representative and cascade this to the project SC team.

1.2 Define solutions to address identified clients requirements (eg POs STC set up, back to back solutions).

1.3 Define SBM Operations requirement to be considered in the SC strategy.

1.4 Define in coordination with the relevant Category Manager(s) the most appropriate strategy to be implemented for strategic scopes/vendors

1.5 Assess SC project risk and identify associated mitigation actions

1.6 Define lead-time and values for Supply Chain Purchase Orders and associated contingency

1.7 Liaise with Product Line Supply Chain Manager to set up SC budget and associated manpower planning

1.8 Act as the main focal point with estimating department to consolidate project supply chain

information for estimation purposes associated to Supply Chain scope

1.9 Develop Supply Chain Execution Plan (SCEP) when required

1.10 Undertake preparatory project execution activities (SC templates, pre-populating tools, contractual specificities etc)

1.11 Be responsible for monitoring of project supply chain budget and for project supply chain reporting

The measure of your effectiveness in this will be:

• Supply Chain scope is clearly identified with associated budget and manhours and validated by PMT and Product Line Supply Chain Manager

2. In order that Supply Chain delivery meets project requirements you are to:

2.1 Lead the project SC team and support them to deliver goods and services allocated to Supply Chain within project constraints, ensuring that the overall quality of purchased equipment and services meets project performance expectations.

2.2 Liaise with PMO for support required to be provided during PO execution to PMO to deliver goods and services allocated to PMO.

2.3 Manage workload and priorities of the project SC team for scope allocated to Supply Chain to ensure compliance with project milestones and liaise with SC Managers to resolve any workload/resourcing issue

2.4 Review and provide input to the project planning to optimize SC activities in line with engineering and construction constraints

2.5 Resolve multi-disciplinary topics with PMT colleagues (Engineering Project Manager, Project Controls Manager, Completion Manager, Delivery/Project Manager, ).

2.6 Get support from SC Managers to ensure SC team members have proper awareness on relevant tools, processes methodology.

2.7 Ensure that all relevant Quality Regulatory Management and HSE, Project and Group Procedures related to supply chain activities are understood and enforced by the project SC team.

2.8 Monitor implementation and ensure compliance Project Procurement Strategy.

2.9 Report to Strategic Sourcing team feedback on applicability of developed strategies or GFA with an ultimate goal of continuous improvement

2.10 Monitor SC risk exposure throughout the project execution phase and implement an appropriate action plan.

2.11 Maintain the Quality and Safety performance of all members of the project SC team

The measure of your effectiveness in this will be:

• % of Purchase Orders delivered on time and on budget
• SC resource consumption (man-hours) aligned with forecast
• External and internal stakeholders satisfaction