Project Coordinator

Role & responsibilities

Ensure smooth execution of day-to-day activities across IT and operational projects.

• Coordinate daily project tasks and timelines.
• Monitor progress and ensure alignment with project goals.
• Escalate issues or delays proactively.

Facilitate effective collaboration among internal departments and external partners.

• Liaise with IT, operations, finance, student services, and other stakeholders.
• Align project deliverables with cross-functional requirements.
• Manage communication and expectations across teams.

Maintain transparent and timely communication with all stakeholders.

• Provide regular updates to internal and external stakeholders.
• Identify and communicate risks, propose mitigation strategies.
• Ensure deadlines are met and expectations are managed.

Support comprehensive project planning and maintain accurate documentation.

• Assist in requirements gathering and analysis.
• Develop and maintain project schedules, reports and documentation.
• Record meeting notes, action items, and status updates.

Ensure quality and consistency in project execution and reporting.

• Support quality assurance processes during development and implementation.
• Track and report on project milestones and deliverables.
• Maintain audit-ready documentation.

Support implementation of systems and continuous improvement initiatives.

• Assist with system rollouts, data migration, and testing.
• Identify opportunities for process improvement.
• Contribute to optimization of IT and operational workflows.

Preferred candidate profile

• Bachelors degree: any project management courses completed will be an advantage.
• 6-8 years of overall experience, with maximum exposure/experience in project coordination/management activities.
• Understanding of IT systems, infrastructure, or software development lifecycle is a plus.
• Confident use of project and development methods as well as extensive know-how of methods, tools and applications for project management
• Experience in a fast-paced environment with a focus on customer satisfaction
• Strong analytical and conceptual thinking as well as a very structured and independent way of working.
• High level of commitment, ambition and passion.
• Fluent in English is required, both written and spoken.