Project Coordinator

Job Description Position : Project Coordinator Location : FWS House, Sec 114, Gurugram Reporting To : Project Head Salary : 7 - 8 LPA Company Overview Future Warehousing Solutions (FWS) is a leading logistics provider managing over 4 million sq. ft. of warehousing facilities. We are committed to operational excellence, tenant satisfaction, and cost efficiency, ensuring seamless project execution and high-quality service delivery for our clients. Job Purpose The Project Coordinator will support the Project Head in overseeing warehousing project site, ensuring timely completion, budget adherence, and high-quality standards. This role involves coordinating project activities, managing resources, Liaison with clients, and maintaining comprehensive documentation, while aligning with FWSs operational goals Key Responsibilities 1. Project Coordination and Planning : Coordinate project management activities, including schedules, resources, equipment, and information. Work closely with the Project head & Project Managers to prepare comprehensive action plans, detailing resources, timeframes and budgets for projects (e.g., site setup, maintenance schedules). Break projects into actionable tasks, assign them to internal teams and set realistic timeframes. 2. Client Liaison and Stakeholder Management : Liaise with clients to identify and define project requirements, scope, and objectives, ensuring their needs are met as projects evolve. Act as the point of contact for project status updates, communicating progress to all participants, including clients, Project Managers, and internal teams. 3. Resource and Risk Management : Oversee project procurement management, prioritizing cost economy. Analyze risks and opportunities, addressing issues that arise during project execution. Monitor project progress, working with the Project Head &Project Managers to eliminate blockers (e.g., resource shortages, logistical delays). Use tools to track working hours, plans, and expenditures, ensuring projects stay within budget (e.g., utility cost monitoring, per operational tasks). 4. Documentation and Compliance : Create and maintain comprehensive project documentation, plans, and reports (e.g., site checklists, incident reports, per operational tasks). Issue appropriate legal paperwork, such as contracts and terms of agreement, ensuring compliance with FWS policies. Conduct quality assurance tests to ensure projects meet standards and requirements. 5. Administrative and Financial Support : Help prepare project budgets in collaboration with the Project Manager, ensuring cost efficiency. Perform administrative duties, such as maintaining project documentation and handling financial queries. Ensure timely submission of project-related reports to support FWSs reporting structure. Skills and Competencies Time Management : Ability to manage multiple activities at the site, ensuring deadlines are met (e.g., project completion within set timeframes). Communication : Excellent verbal and written communication skills to collaborate with clients, Project Managers, and internal teams. Analytical Skills : Capability to analyze risks, opportunities, and project expenditures, ensuring cost efficiency. Organizational Skills : Strong ability to break down projects into actionable tasks, coordinate resources, and maintain documentation. Technical Proficiency : Familiarity with project management tools (e.g., MS Project, Excel) to monitor hours, plans, and budgets. Qualifications and Experience Experience : Minimum 8-10 years of experience in civil construction work for warehouse, Industrial, residential or commercial buildings. Experience in warehouse construction is an added advantage, aligning with FWS’s focus on logistics infrastructure. Technical Skills : Proficiency in AutoCAD for drawing and design work. Strong knowledge of Excel/MS project for reporting and data management. Familiarity with civil construction software such as Primavera (for project scheduling), STAAD.Pro (for structural analysis), or Revit (for BIM modeling) is a plus. Key Attributes : Self-driven and motivated, with a proactive approach to problem-solving. Hands-on, willing to take ownership of the project and lead by example. Strong team-handling skills, capable of managing diverse teams and ensuring collaboration. Logistical Requirement : Added Bonus : Prior experience in warehouse construction projects. Why Join FWS? At FWS, you’ll be part of a dynamic team driving operational excellence across 4 million sq. ft. of warehousing facilities. This role offers the opportunity to work on diverse projects, collaborate with clients, and contribute to FWS’s vision of becoming India’s most preferred logistics provider, all while growing your career in a supportive environment.