Project Administration Assistant

Role Summary

Responsibilities

• Develop, produce and distribute reports and general correspondence;
• Maintain open, clear and concise communication with internal project stakeholders;
• Establish & maintain project set-ups;
• Maintain electronic filing system, including managing the access right allocation, EDMS logging;
• Typing, formatting and emailing documents;
• Setup of the project numbers and budgets at the direction of the Project Managers;
• CV updating and reformatting;
• Support in ISO compliance;
• Perform all other tasks that are related to the position of a Project Administrative Assistant; and
• Other duties as assigned/required.

Qualifications

• College diploma in Administration or other equivalent training;
• 5+ years relevant experience as an Project Administration Assistant preferably within an Engineering/Architectural or other relatable professional services office;
• Excellent organizational and time management skills to respond to changing priorities and handling multiple tasks;
• Ability to work in a fast-paced environment;
• Proven ability to meet deadlines and prioritize workload;
• Ability to take direction from multiple managers when providing administrative reinforcement.
• Proficient on computer software applications (Word, Excel, PowerPoint);
• General Accounting knowledge
• Experience with Deltek Vision is an asset;
• Typing speed of 70 wpm;
• Ability to work independently as well as in a team environment; and
• Excellent English verbal and written communication skills.
• Knowledge of the Chinese language would be considered an asset.