Procurement Executive

As an Admin & Procurement Specialist at SeeCubic Inc., your primary responsibilities will include sourcing office supplies, IT equipment, and facility-related services. You will be responsible for obtaining quotes, negotiating with vendors, and managing vendor relationships to ensure efficient and cost-effective service delivery. It will be your duty to address vendor performance issues, conduct regular reviews, and analyze spending patterns to identify cost-saving opportunities. In addition, you will monitor industry trends, pricing, and emerging suppliers, maintaining an updated vendor database for quality and cost-effective purchases. Collaborating with different teams and departments will be essential to provide support and ensure seamless coordination for procurement needs and approvals. You will issue purchase orders, track deliveries, invoices, and resolve discrepancies with suppliers and internal stakeholders. Managing office supplies, maintenance services, and contracts with third-party service providers will also fall under your purview. Supervising security, housekeeping, and front-desk operations will be crucial aspects of your role. You will also assist in overseeing office and facility management, supporting the BMS team, and arranging travel accommodations and logistics for employees as needed. Organizing and coordinating events, meetings, and appointments for the team will be part of your responsibilities. Furthermore, you will prepare meeting agendas, take minutes, and follow up on action items. Handling administrative documentation, including compliance and legal work, and maintaining accurate records, files, and databases will be key tasks. Timely preparation and submission of reports, tracking expenses, processing invoices, and maintaining financial records will be important aspects of your role. Ensuring the timely renewal of contracts and agreements related to office administration and procurement will also be your responsibility, ensuring compliance with company policies and industry regulations. Proficiency in MS Office (Excel, Word, PowerPoint) and procurement & admin management software will be necessary for this role. To excel in this position, you should have at least 1+ years of experience in Admin & Procurement, a Bachelor's degree in a related field, and excellent interpersonal and communication skills. Being a team player with the ability to multitask, manage time effectively, and demonstrate problem-solving skills will be advantageous. Proactiveness, collaboration, adaptability, flexibility, and good communication skills will be essential qualities for success in this role.,