Procurement Analyst - SaaS & License Management

Role Overview: As a Procurement Analyst SaaS & License Management, you will play a key role in supporting the Purchasing Manager with the end-to-end administration of SaaS applications and licenses. You will be responsible for managing license provisioning, conducting internal audits for compliance, streamlining procurement processes, and optimizing software spend through contract negotiations and usage analysis. This role also oversees the tracking and approval of non-paid SaaS applications and proof-of-concept projects, ensuring all tools comply with company policies and approval workflows. Your attention to detail and process-driven approach will help maintain accurate records, drive cost savings, and ensure the efficient use of software assets across the organization. Key Responsibilities: - Assist the Purchasing Manager in overseeing the full lifecycle of SaaS applications and subscriptions, ensuring accurate records of license provisioning, usage data, and contract documentation. - Administer license assignments across business tools, promptly deprovision inactive users, and efficiently manage license requests. - Conduct regular internal audits of software records to verify accuracy, ensure vendor licensing compliance, and facilitate true-up processes. - Streamline software management processes including inventory tracking, purchase requisition approvals, and spend reporting to reduce administrative overhead. - Negotiate contract agreements to minimize software and support costs, eliminate or reallocate underutilized licenses, restructure agreements, review SLAs/incidents, and apply Kong's cost-saving methodologies. - Oversee and monitor non-paid SaaS applications and proof-of-concept (PoC) projects, ensuring all such tools are properly entered into ZIP and pass through required approval and compliance reviews. - Ensure all SaaS applications and subscriptions follow established policies, processes, and compliance requirements. - Maintain comprehensive reporting and documentation to support spend analysis and monitor license utilization across all software tools used at Kong. Qualifications Required: - 4-6 years of experience in Procurement, Sourcing, and/or Vendor Management, with SaaS/software categories. - Knowledge around SaaS contracts, license management, subscription, and pricing models. - Experience using tools such as Productiv, Zylo, Coupa, SAP Ariba, ZIP, BREX, Procurify, Zluri, etc. - Strong understanding around compliance frameworks (e.g., SOC 2, GDPR, ISO 27001) as related to SaaS vendors. - Strong analytical skills and proficiency in reporting tools. - Excellent organizational, communication, and project management skills. Please note that this opportunity requires you to work from Kong's office in Bangalore, India in a hybrid manner with three days in the office and two days working from home.,