PMO - Payroll & Timesheet Coordinator (India I Global Operations)

Job Overview:

PMO - Payroll & Timesheet Coordinator

Key Responsibilities:

Timesheet Management:

• Collect weekly/monthly timesheets from employees and contractors deployed at client locations (India, South Africa, and USA).
  
• Follow up with employees for missing timesheets and ensure timely submissions.
  
• Verify candidate-submitted timesheets against client-approved timesheets.
  
• Maintain timesheet records and prepare summaries for payroll and invoicing purposes.
  

Payroll Processing:

• India Payroll:

• Process payroll using

  GreyHR

  .
• Generate monthly salary statements and coordinate with accounts for disbursement.
  

• South Africa Payroll:

• Prepare payroll statements using

  Zoho Books

  .

• USA Payroll:

• Assist in processing timesheet-based salary statements for US-based employees and contractors.
  

Invoicing & Payment Coordination:

• Prepare and release salary/invoice payments to employees and contractors.
  
• Ensure payment schedules are followed.
  
• Work closely with finance/accounts to manage payment processing timelines.
  

Onboarding & Documentation:

• Collect onboarding documents from new joiners (India / International).
  
• Initiate Background Verification (BGV) checks based on the country and project requirements.
  
• Ensure employee records are up-to-date and compliant with internal and client requirements.
  

Internal Coordination:

• Coordinate regularly with the Managing Director/CEO for escalations, approvals, and reporting.
  
• Maintain reports and dashboards on employee operations and payroll statuses.
  
• Handle escalations professionally and ensure timely resolution.
  

Required Skills & Experience:

• 36 years of experience in PMO, HR Operations, or Payroll Coordination roles.
  
• Strong experience in using

  GreyHR

  (India payroll) and

  Zoho Books

  (International payroll).
• Knowledge of timesheet-based salary and invoicing processes.
  
• Familiar with onboarding and background verification processes.
  
• Excellent communication and follow-up skills.
  
• Strong MS Excel/Google Sheets knowledge.
  
• Organized, accountable, and able to meet strict deadlines.
  
• Experience dealing with global clients or multi-country payroll is a plus.
  

Educational Qualification:

• Bachelor’s degree in Commerce, HR, Business Administration, or a related field.
  
• Additional certification in Payroll or HRMS tools is a plus.
  

Working Hours:

General Shift (IST) with flexibility to coordinate with international teams occasionally.