PMO - Payroll & Timesheet Coordinator (India I Global Operations)

Role & responsibilities

Job Overview:

We are looking for a detail-oriented and proactive

Key Responsibilities:

1.

• Collect weekly/monthly timesheets from employees and contractors deployed at client locations ( USA).

• Follow up with employees for missing timesheets and ensure timely submissions.

• Verify candidate-submitted timesheets against client-approved timesheets.

• Maintain timesheet records and prepare summaries for payroll and invoicing purposes.

2.

• USA Payroll:

• Assist in processing timesheet-based salary statements for US-based employees and contractors.

3.

• Prepare and release salary/invoice payments to employees and contractors.

• Ensure payment schedules are followed.

• Work closely with finance/accounts to manage payment processing timelines.

4.

• Collect onboarding documents from new joiners (USA.

• Initiate Background Verification (BGV) checks based on the country and project requirements.

• Ensure employee records are up-to-date and compliant with internal and client requirements.

5.

• Coordinate regularly with the Managing Director/CEO for escalations, approvals, and reporting.

• Maintain reports and dashboards on employee operations and payroll statuses.

• Handle escalations professionally and ensure timely resolution.

Required Skills & Experience:

• 2-4 years of experience in PMO, HR Operations, or Payroll Coordination roles.

• Strong experience in using

  Intuit QuickBooks

  (International payroll).

• Knowledge of timesheet-based salary and invoicing processes.

• Familiar with onboarding and background verification processes.

• Excellent communication and follow-up skills.

• Strong MS Excel/Google Sheets knowledge.

• Organized, accountable, and able to meet strict deadlines.

• Experience dealing with global clients or multi-country payroll is a plus.

Educational Qualification:

• Bachelors degree in Commerce, HR, Business Administration, or a related field.

• Additional certification in Payroll or HRMS tools is a plus.

Working Hours:

Night Shifts - 7:00 PM to 4:00 AM IST